Position: Assistant Fiduciary Administrator

Location: Hong Kong

The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.

Our distinction flows from our carefully curated team: 2,000+ professionals characterised by tenacity, ethics and exacting excellence.  We hire smart and sharpen smarter, arming talent with best-in-class resources and skills.  Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion.  Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.  

The Maples Group looks to add a Hong Kong based Assistant Fiduciary Administrator to our team and invites eager and qualified candidates to apply. We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.

Who We Seek

Our merit-based culture suits professionals in pursuit of boundless careers and lives.  Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.

About the Role

The Assistant Fiduciary Administrator reports to the Assistant Vice President and Senior Vice President, and will be responsible for the administration of client portfolios spanning a variety of sectors for which the Maples Group provides fiduciary services such as directorship, trusteeship, structured finance administration, process agent and escrow agent services.

Primary responsibilities include:  

• Working closely with the fiduciary team supporting them with general administrative tasks;
• Assisting with the client KYC and onboarding process, including liaising with the internal legal team for preparation of service agreements;
• Assisting with the coordination, preparation and execution of agreements and/or any required documents;
• Maintaining accurate and up-to-date client database;
• Handling client billing process;
• Assisting with internal and external requests and ensuring requested documents are provided at a high quality standard with accuracy and consistency;
• Liaising both internally and externally to ensure prompt distribution and delivery of documents or files as required; and
• Assisting in ad-hoc projects or administrative tasks as required

What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

• A Degree holder with relevant experience in Financial and/or Administrative services or similar field;
• Good verbal and written communication skills in English and Mandarin;
• A good team player but also able to work independently;
• Possess positive attitude, self-initiative and problem solving skills;
• Flexible and adaptable to change; and
• Strong computer skills.

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships.  The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Social events

About the Maples Group

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website.  Experience our culture and our people on our Careers Page or on LinkedIn.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.

Maples Fiduciary is a market leader in the provision of specialised fiduciary, entity formation and management, insurance and administration services including independent directors, managing member, general partner and trustee services. With offices in key locations around the world, its clients include global financial institutions, institutional investors, investment managers and international corporations.

Due to significant growth and expansion of our Hong Kong office, Maples Fiduciary Services is seeking highly motivated and talented individuals.