Job Responsibilities:

• Provide courtesy reception services including greet visitors, handle main telephone switchboard, register incoming documents and coordinate booking of meeting rooms and such maintenance.
• Responsible for office administration duties, include but not limited to, procurement of office supplies and equipment through e-Form platform, coordinate repair & maintenance of office equipment and facilities, information upload to Staff Portal, coordinate PABX telephone system, preparatory works for new joiners and leavers and support staff engagement activities.
• Prepare monthly reports on office administration services, fixed asset disposal, seating plan, telephone extension numbers and offsite document warehouse storage.
• Prepare monthly requisition forms on office administration services; assist to draft notice, memo, guidelines and PowerPoint slides, if required.
• Assist in BCP drills and collaborate with various Departments / Divisions / Sections
• Support mailing operations (mails opening, sorting and outbound mails franking); outdoor work is required as and when necessary.
• Trouble shooting / problem solving / ad hoc duties as assigned from time to time.

• Diploma or above;
• Minimum 3 years’ relevant working experience in office administration, preferably experience gained from insurance or banking industry;
• Proficiency in using Microsoft Word / Excel / PowerPoint is preferable;
• Overtime work during weekday and weekend as required and necessary;
• Diligent, well organised, flexible, proactive, willing to learn and adaptive;
• Customer services oriented and good interpersonal skills;
• Proficient in written and communication skills both in Chinese and English;
• Detail-minded with high degree of accuracy and efficiency;
• Able to multi-task with minimal supervision and under pressure.

We offer excellent career prospects and attractive remuneration package including 5-day work week, year-end bonus, life, medical and dental coverage, birthday leave, volunteer leave, well-being time-off, etc.

Personal Data provided by applicants will only be used for recruitment purposes and be handled in accordance with the Company's Privacy Policy Statement, which is available on our website. Applicants who are not contacted for interview within six (6) weeks may consider their application unsuccessful. The Company will retain the applications for a maximum period of six (6) months and may reconsider the applicants for other suitable vacancies within the Company, where appropriate.