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Administrator, PTA & Resources (Term Time) - Glenealy School

The English Schools Foundation

  • Company Industries:Education

Job Information

  • Post Date:2022-08-31
  • Career Level:Entry Level
  • Location:Not Specified
  • Qualification:Full Time
  • Employment Type:Admin & HR, Clerical / Admin Staff, Others, Ed
  • Job Function:Admin & HR  Clerical / Admin Staff  Others  Education  Others
  • Benefits:Dental insurance, Medical insurance, Five-day work week

Job Description

Glenealy School is seeking an Administrator to provide support to the PTA and assist in the management of the school's resources.

Responsibilities will include but are not restricted to:
  • Planning and coordination of large and small scale events, including volunteer coordination
  • General administrative support to the PTA, including dealing with incoming and outgoing correspondence (email and post) and responding to general enquiries.
  • Processing and recording all outgoing payments, and incoming funds (e.g. collection of subscriptions, donations, proceeds from events and sales etc.) providing information to external service providers
  • Liaising with other school staff and volunteers to welcome new families
  • Supporting the PTA Committee, including arranging meetings, distributing and filing documents etc.
  • Maintain the school’s resources inventory
  • Maintain the sufficient stock of consumable resources and order stationary and teaching resources as required
  • Support school staff in the preparation of teaching resources and materials
  • Provide clerical support including filing, binding, scanning documents and photocopying
  • Manage school facilities booking with external vendors
  • Perform any other duties as and when assigned by the Principal, Office Manager or PTA Chair
Requirements
  • Excellent interpersonal skills and ability to liaise with students, parents and school staff
  • Good organisational and administrative skills, including ability to work with standard software packages (Microsoft Office, Google Docs etc.)
  • Self-starter with the ability to work independently, as well as cooperatively, as part of a team
  • Good command of spoken and written English

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.
By applying for this position, your application may be considered for other opportunities within ESF. 
ESF is an Equal Opportunities Employer
Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.
Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.
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Company Info

About Us
The English Schools Foundation (ESF) is the largest English-medium international school organization in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalized approach to learning and by inspiring curious minds.
There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. About 70% of our students have parents who are permanent residents of Hong Kong.
ESF is proud of the high academic and wider achievements of our students. In 2020, 22 ESF students achieved the perfect score of 45 points in the IB Diploma examinations; more than 95% go on to leading universities worldwide.
About the Team
West Island School is a world class co-educational IB World School with a leading reputation in Hong Kong. Our school motto “Strength from Diversity” reflects that the school caters for students from over 40 nationalities. The school has a strong focus on developing responsible global citizenship teaching through the UN Sustainable Development Goals. Courage, compassion and service beyond the classroom define our students. We have a reputation for academic excellence and the vast majority of students graduate to a range of leading worldwide universities after completing the IBDP or IBCP programme. In 2020, our average score for the IB Diploma was 37, and 29% of students achieved 40 points or more. Extracurricular activities are offered termly through an extensive CAS programme (Community, Activity and Service). We have a strong focus on pastoral care to support the whole development of young people.
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