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Executive Assistant

Rod and Staff Recruitment Group (Hong Kong) Limited

  • Company Industries:Human Resources Management/Consultancy

Job Information

  • Post Date:2022-08-19
  • Career Level:Middle
  • Location:Central
  • Yr(s) of Exp:5 years
  • Qualification:Degree
  • Employment Type:Full Time
  • Job Function:Admin & HR  Administration / Operation Manager  Personal / Executive Assistant  Secretary
  • Benefits:Life insurance, Medical insurance, Performance bonus, Work from home, Five-day work week, Flexible working hours

Job Description

A leading US-based financial services firm is seeking a team assistant in our Hong Kong office to support a team in the Global Relationship Group. The mandate of the role is to leverage the investors' time, and the ideal candidate would be an organized, proactive professional who enjoys multi-tasking in a busy team environment.

  • Proactive calendar management and extensive logistical coordination of meetings with various constituencies (e.g. setting up internal & external conference calls/meetings, logistical planning.
  • Diligent telephone coverage with gate-keeping expectations.
  • International travel itineraries and arrangements including travel visa coordination.
  • Organizing corporate investor conferences and roadshows.
  • Completing expense reports, handling daily mail, file systems, and coverage of phone lines.
  • Producing various materials including daily reports, market data information, meeting prep packets, research materials, etc.
  • Helping to coordinate the production of presentation books, including collating and binding presentations.
  • Arranging and orchestrating client meeting materials, daily reports, market data information, meeting prep packets, research materials, etc.
  • Providing back-up for other department support positions as needed.
  • Assisting with ad-hoc projects or other duties as assigned.
Job Requirements
  • 5-10 years of experience, preferably in investment management and/or professional services background.
  • Intellectual curiosity and willingness to learn.
  • Advanced proficiency in MS Office (Word, Outlook, Excel, & PowerPoint). Knowledge of Bloomberg, Factset, and/or desk-top publishing tools will be an advantage.
  • Effective interpersonal and communication skills.
  • High level of reliability, professionalism, and discretion.
  • Strong team ethic and ability to work independently.
  • Outstanding service orientation and proactive problem-solving skills.
  • Excellent organizational, multi-tasking, and prioritization abilities.
  • Strong detail orientation and work quality.
  • Ability to work under pressure, tight deadlines, and to accommodate last-minute changes.
  • Positive, flexible, and can-do attitude.
  • An undergraduate degree is strongly preferred.
  • Language fluency in English and Cantonese is required; fluency in Mandarin will be viewed favorably.

Company Info

The Rod & Staff Recruitment Group (Hong Kong) Limited was established in 2015 with the vision of Helping Leading Organizations Hire the Best Talent. Composed of experienced consultants from different industries, RAS has gained the trust as a preferred recruitment partner of leading organizations in Asia and continuously expanding worldwide with its main operations located in Hong Kong and Japan. 

As a company, we value integrity, honesty, openness, personal excellence, continual self-improvement, and mutual respect. We are committed to our clients and have a passion for seeing them succeed. We take on big challenges and pride ourselves on seeing them through.
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