Purpose of the job

To provide overall support secretarial supports assigned management, manage all the business travel activities and supports and assigned administration activities.

Specific responsibilities:

• Provide full spectrum of professional secretarial and administrative support for Area Vice President - North Asia and Pacific, Finance Director - Asia and HR Director, Asia.
• Manage the travel/Visa agents to make sure to provide stable and good quality services of travel booking or visa related processes
• Responsible for the travel & hotel management and work with local travel/Visa agents to provide good quality logistics support including hotel & air flight booking, related transportation arrangement, visa applications etc. for the visitors/ local management
• Manage the HK driver activities to support the HK sales team and local team as required
• Assist and support in organizing internal/external meetings, events etc. with admin. team in showroom/offices
• Maintain good working relationship at all levels
• Take meeting minutes as required
• Provide other ad hoc supports as assigned by management

Education and experience

Essential:

• University graduate, preferably in Business Management with 3 years' working experience as Personal Assistant/ Secretary/Administration Assistant for senior management who are VP level and expatriates including hands on support on meeting & transportation arrangement, hotel & flight booking, etc.
• Experienced to support multi-bosses/ administration support will be an advantage
• Responsible, well-organized and attention to details
• Excellent presentation, communication and interpersonal skills
• Creative, open minded, initiative and flexible
• Able to work independently and under pressure is preferred

Competence

-          Fluent in Cantonese and Mandarin, proficient in spoken and written English

-          Proficient computer knowledge in MS office and Chinese Word processing

-          Able to work independently and under pressure

Characteristics

-       Creative, open minded, independent and can work under pressure

-       Willing to provide all-rounded support to the team

-       Mature and able to work with different levels

-       Initiative, pro-active and flexible

Herman Miller was founded in 1905 as the Star Furniture Co. in Zeeland, Michigan.  Initially the company produced high quality furniture, Herman Miller works for a better world around you—with inventive designs, technologies and related services that improve the human experience wherever people work, heal, learn, and live. Its curiosity, ingenuity, and design excellence create award-winning products and services, resulting in more than $2.26 billion in revenue in fiscal 2016.