We are now looking for a seasoned Communications & Events Administrator to join our team. Your  direct responsibilities include managing both internal and external parent-school communications, organising and co-ordinating the school events and activities. Planning the yearly school calendar across all faculty, as well as project managing the diversified annual school events and activities.

You must have:

• At least 2-3 years relevant experience in an operations or a liaison and administrative role
• A fluent knowledge in written and spoken English and Chinese (Cantonese required, Putonghua is a definite advantage)
• Hands-on experience using Microsoft Office (Word, Excel, PowerPoint), Google Apps (Document, Sheets, Slides, Analytics, Gmail, Forms), Jotform, HTML and Email editing tools
• Strong organisational skills, being able to work effectively and diligently with internal and external parties
• Cross-team collaboration and networking initiatives
• Ability to learn new software and programmes
• Experience of working in an administrative role within the education sector is a plus
• Excellent interpersonal skills providing effective communication and negotiation skills
• Self-motivated, detail-oriented with a positive attitude, quick-thinker, having a strong sense of responsibility, ethics, integrity and ownership
• Able to work independently and as a good team player
• Bring ideas and inspiration to the team
• Improve and streamline systematic routines
• Willingness to show flexibility in roles and expectations in line with a dynamic and vibrant school environment
• Able to multi-task and work on several projects at the same time
• Willing to work out of hours and beyond schedule when necessary

You will:

• Prepare and record all internal communications related to school-wide events following the brand guidelines
• Liaise with media partners and monitor marketing activities
• Coordinate materials, feature articles and/or interviews for media partners
• Lead and manage the logistics of school events
• Organize and plan for the yearly school calendar
• Manage and support the Summer Programme, from developing new relationships to monitoring the quality of the existing ones
• Liaise with Campus Head and Facilities Manager on facilities rental
• Organize the schedule and logistics of School events and work in collaboration with the School Founders, faculty leaders and facilities manager on the programme details as well as assisting on logistics and marketing plan
• Support in the organization of several Marketing and Fundraising events throughout the year
• Administer, set up, implement and attend agreed exhibitions and events in order to promote IMS
• Coordinate the internal school communications through the Engage Portal System and liaise with different campus and event champions to ensure school notice emails are prepared in advance and ready to go out in a timely manner according to the School Communications schedule
• Manage the Google forms, Jotform, Mailchimp, Surverymonkey and Regonline accounts
• Perform other duties as assigned

Why IMS?

You want to have a job you’re actually eager to come to every single day, with people that will inspire and challenge you. This is an outstanding opportunity to see your projects and efforts come to fruition, and feel real ownership on the job.

Perks

• Sunny space in beautiful Stanley with one of the best views in HK, you’ll feel on holidays every single day!
• A fantastic work environment with lots of learning opportunities
• Not two days are the same when you work on education, prepare to be wowed, moved and inspired on a weekly basis

Location: Stanley Campus

The International Montessori School (IMS) was founded to enable each child to develop his or her own individual gifts and talents within a caring, supportive and respectful learning community. IMS provides the highest quality education possible with a strong emphasis on the academics, in a child-oriented, creative and dual language (English & Mandarin) Montessori learning environment.

A Natural Way to Learn... 培育探索精神 發揮學習潛能

We are located on four campuses serving children from Toddlers through Elementary Years using the individualized Montessori pedagogy:

• Stanley Campus: Ma Hang Estate, Phase III Stanley, Hong Kong (off Stanley Plaza)
• South Horizons Campus: G/F 23-23A, Phase III South Horizons, Ap Lei Chau, Hong Kong
• Mid-Levels Campus: Mezzanine Entrance, Tung Fai Gardens, 17 Po Yan Street, Sheung Wan, Hong Kong
• Aldrich Bay Campus: Shop 6, 2/F, I-Uniq Grand, No. 155 Shau Kei Wan Road, Hong Kong