A prestigious and world leading asset management firm is currently looking for an energetic and highly efficient senior Executive Assistant to support one of their teams in Hong Kong. The ideal candidate will have experience working with a mix of senior-level executives and enjoys working well in a team, is highly motivated and has demonstrated excellence in prior roles.

RESPONSIBILITIES

• Handle general administration of a highly confidential and sensitive nature
• Regularly coordinate meetings and conference (audio & video) calls
• Coordinating and scheduling client meetings, including agenda’s, room bookings, IT requirements, materials, and catering
• Organize complex international travel itineraries and arrangements
• Screen, and where necessary act upon, all email communications (both internal & external)
• Field all telephone calls
• Extensive diary management
• Monthly reconciliation of professionals’ expenses
• Liaise with international offices, clients, and external consultants
• Ad hoc duties as required

REQUIREMENTS

• 5+ years’ experience in a similar role
• Highly organized with effective time management and a high attention to detail
• Superior communication and interpersonal skills
• High level of professionalism
• Experience in interacting with executives, professionals and/or clients
• Ability to cover teams of multiple professionals, multi-task and prioritize time sensitive work
• Exceptional time management and organizational skills and a strong sense of responsibility
• Fluency in English and Cantonese/ Mandarin is a requirement
• Advanced knowledge of MS Office
• Ability to work well in a small team environment

Job Code: ZB/12169

For further information, please kindly contact Zara Balfour or email your details across to zbat]charlottefrank.com
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