The incumbent is responsible for supervising a team of administrative staff in providing service on the following:

• sourcing quotations, liaising and negotiating with vendors/suppliers, preparing analysis and proposals, placing orders and issuing purchase requisitions on office printings, equipment, consumables and stationeries according to company’s policies and procedures
• maintaining and safeguarding central filing system on old files storage/retrieval; monitoring office records storage service contract; maintaining and housekeeping of storerooms
• keeping inventory of office supplies and equipment, souvenirs and gifts; monitoring subscriptions and processing requisitions; and managing maintenance renewals
• preparing office budgets, checking payments and office expenses and performing cost analysis
• implementing green office initiatives and maintaining statistics on energy consumption and emissions, waste produced and recycled
• providing other general administrative service on tender opening, mailing and courier service

Requirements:

• Degree holders with at least 5 years' relevant supervisory administration experience in sizable organizations and sound knowledge of central filing system
• strong sense of responsibility, reliable, detail-minded, meticulous and committed to deliver quality results
• organized, analytical, able to handle multi-tasks and prioritize works
• good interpersonal skill and supervisory skills, a team player
• high proficiency in written English and Chinese (Cantonese) as well as in Microsoft Excel