We don’t simply believe in being ‘The Best’. We believe in better - because there’s no limit to how far ‘better’ can take us.

We believe in empowering every one of our people to find their 'better' - in the work they do, the career they build, the life they live and the difference they make. So that together we can support even more people - including our own - to live Healthier, Longer, Better Lives.

If you believe in better, we’d love to hear from you.

WE ARE LOOKING FOR .....

This role is required to manage end to end payroll services/processing, employer’s tax returns and pension reporting and contributions for Group Office.
The incumbent is also required to oversee the performance of payroll vendor and keep all agreements current and ensure service delivery and all required processes are compliance with the company sourcing standard.

Roles and Responsibilities:

• Work closely with Payroll Vendor on preparing payroll schedule, monthly and weekly payroll runs to ensure payroll runs accurately, efficiently, and timely

• Ensure the interface captures all necessary data and correctly send to Payroll Vendor and liaise with Payroll Vendor and HRIT on payroll integration enhancements

• Data maintenance in Payroll Vendor payroll system using upload template SSL

• Coordinate monthly schedule on cut-off dates with various functions across HR and ensure data input, reconciliation is completed before each payroll run and reflected correctly in payroll records.  Ensure all payroll reports are signed and complied with the accounting policy

• Liaise with Treasury Department for funding arrangement, be the payroll checker for the payroll runs

• Manage bank autopay and Telegraph Transfer (TT) transactions.  Review payment transaction report and handle any rejection from bank.  Ensure direct debit instructions given to bank timely for Employee Stock Purchase Program

• Manage the service level of the Payroll Vendor as per the service contract requirements, carry out regular service review and ongoing improvement process and integration enhancements.  Coordinate and prepare deliverables for audit request.

• Review payroll processes continuously and provide process improvement recommendations to ensure payroll processes are executed efficiently and comply with all regulatory requirements

• Ensure provident fund reporting and contribution are executed timely and accurately

• Take lead and work closely with Payroll Vendor on Annual Tax Filing as well as departure tax returns and comply with all regulatory requirements

• Collate information and respond to tax enquiries from Inland Revenue Department (IRD) and ensure tax payments are paid to IRD in a timely manner

• Take lead and look after Bermuda payroll. Work closely with Payroll Vendor and all payroll and taxation related matters.

• Handle payroll or taxation related queries from IRD, employees and leavers

• Work with project teams on various payroll projects and conduct UAT

• Manage the quarterly mandatory census from Census & Statistics Department and the quarterly payroll audit leading by external auditor

• Review and update payroll policies and procedures regularly to ensure payroll operations processes are compliance with regulatory requirements and to ensure payroll control risk in low level

Minimum Job Requirements:

• University graduate with major in Business, Accounting, Human Resources Management or related discipline preferable

• At least 7 years relevant experience in handling payroll, with experience in managing outsourced payroll and Workday preferable

• Good communication, interpersonal, analytical, problem-solving and time management skills

• Detail-oriented and must be able to work under tight deadlines, deal with difficult, sensitive and confidential issue

• Excellent skill in computer applications such as MS Office, automated payroll systems and accounting systems

• Familiar with Hong Kong Employment Law and Tax Law

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

AIA Group Limited and its subsidiaries (collectively “AIA” or “the Group”) comprise the largest independent publicly listed pan-Asian life insurance group. First established in Shanghai, China over 90 years ago, we now operate in 17 markets in Asia-Pacific and hold leading positions across the majority of these markets. AIA offers a range of products and services including life insurance, accident, and health insurance and savings plans. We also provide employee benefits, credit life and pension services to corporate clients.

AIA Group Office, the headquarters of the Group, works closely with our business entities in the local markets to deliver on AIA’s overall corporate strategy, and to execute consistently on guidelines, principles and standards to deliver sustainable value.

We are looking for proactive, forward-thinking, and innovative individuals who aspire to make a positive impact on people's lives. You will be joining a high-performing team; one that is focused on our vision to make AIA the pre-eminent life insurance provider in Asia-Pacific, to attain excellence by empowering our people to define the standards for the insurance industry, and to play a leadership role in driving economic and social development across the region.

If you are ready to take your career to the next level, find out more about how you can bring your career ambitions to life in AIA at our company page or careers site.