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Executive Administrator (in CEO Office)

The Executive Centre Limited

  • Company Industries：General Business Services

Job Information

  • Post Date：2022-10-14
  • Career Level：Entry Level
  • Location：Southern Area
  • Yr(s) of Exp：3 years
  • Qualification：Non-Degree Tertiary
  • Employment Type：Full Time, Permanent
  • Job Function：Admin & HR  Clerical / Admin Staff  Personal / Executive Assistant
  • Benefits：Dental insurance, Life insurance, Medical insurance, Performance bonus, Five-day work week, Flexible working hours

Job Description

Working in a dynamic and diversified team, the Executive Administrator is reporting to the Corporate Secretary in CEO office. With the increasing demand of travel and executive administrative support to the group management team, this new headcount would be in the CEO office assisting the group secretary to provide professional administrative support to the top management (mainly foreigners).
Come and join us in our TEC family !
What you are expected
  • Manage travel arrangements for executives including flight and hotel bookings, visa applications and other logistics
  • Schedule meetings including video calls and client meetings, manage the executives' calendar
  • Process expense claim and travel approval form.
  • Provide administrative supports including maintaining filing system, mailing and shipping packages, binding of documents and updating contact database
  • Purchasing office supplies and equipment and maintaining proper stock levels
  • Obtain price quotes from suppliers based on various purchase requests within the company
  • Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
What we are looking for
  • Diploma or above in any discipline
  • With 3-5 years of experience in office administration / executive secretarial support. Experience in working in travel agency would be a plus
  • Good in Microsoft Word, Excel, Outlook, and PowerPoint
  • Good command in English, Mandarin and Cantonese
  • Be proactive, responsible, with Positive attitude and detail-minded
  • A good team player
Your personal data would be treated highly confidential and would be used for recruitment purpose only.

Company Info

The Executive Centre (TEC) is Asia’s premium flexible workspace provider, opened its doors in Hong Kong in 1994 and today boasts over 165+ centres in 33 cities and 14 markets. It is the third largest serviced office business in Asia. 

The Executive Centre caters to ambitious professionals and industry leaders looking for more than just an office space - they are looking for a place for their organisation to thrive. TEC has cultivated an environment designed for success with a global network spanning Greater China, Southeast Asia, North Asia, India, Sri Lanka, the Middle East, and Australia, with sights to go further and grow faster. Each Executive Centre offers a prestigious address with the advanced infrastructure to pre-empt, meet, and exceed the needs of its Members. Walking with Members through every milestone and achievement, The Executive Centre empowers ambitious professionals and organisations to succeed. 

Privately owned and headquartered in Hong Kong, TEC provides first class Private and Shared Workspaces, Business Concierge Services, and Meeting & Conference facilities to suit any business' needs. 

For more information please visit www.executivecentre.com

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