• 3-5+ years’ experience as a EA/PA to a CEO or other leader in a similar role in a global or regional organisations
• Handle Data & enquires & reports
• Conduct ad hoc research and analysis
• Fluent or native English language, other languages a bonus
• MNC Culture

Responsibilities & Accountabilities

• Diary and calendar management for the CEO (English speaker);
• Agenda preparation and meeting administration, liaising with people at all levels of the organization as well as outside the business;
• Preparing communications, presentations and reports in a range of formats as well as editing, proof reading and finalizing other documents;
• Assisting in preparation and scheduling of LinkedIn and other social media output;
• Collate and verify data from around the business to produce weekly, monthly and quarterly reports;
• Prepare documentation and reports for board meetings;
• Take meeting minutes and follow up action points from meeting attendees;
• Draft PowerPoint presentations;
• Responding to and directing inbound enquiries from potential customers and suppliers and update the CRM as required;
• Conduct ad hoc research and analysis;
• Implementing and maintaining administrative filing procedures and systems to aid efficiency;
• Dealing with ad hoc office administration tasks including ordering of goods/services and organizing company activities;
• Collecting, collating and cleaning data sets of financial information for reporting purposes;
• Assisting in administration duties of local and foreign entities;
• Conduct ad hoc duties as required by CEO from time to time.

Qualification & Experience

• 3-5+ years’ experience as a EA/PA to a CEO or other leader in a similar role in a global or regional organisation;
• Experience in handling basic numbers and producing reports;
• Experience with PowerBI, Microsoft Business Central or Dynamics CRM an advantage, but not essential;
• Experience working within a finance department is an advantage but not essential;
• Fluent or native English language, other languages a bonus;
• Able to manage and respond quickly to changing/competing priorities in a fast-paced environment;
• Able to learn new skills quickly with enthusiasm ;
• Action oriented, Driven to learn, Resilient, Resourceful, Seeks feedback, Trustworthy;
• Proactive problem solver

To apply, please click on the ‘Apply Now’ button or contact Nick Chow at (852) 3502-2637 for a confidential discussion. Alternatively, email your resume (with your notice period, current and expected salary) to [email protected] .com

Your interest will be treated in strict confidence and only shortlisted candidates will be notified.

Maclean's is a privately held recruitment firm with its headquarter based in Hong Kong. We have a wealth of experience but more importantly the company shares the common belief that the relationship with candidates and clients always come first. With the firm's precise marketing position as well as specialization, Maclean's is able to become a truly advisory based recruitment consulting firm in the market.