Overview:
As the Team Secretary of Executive Director’s office – based in Hong Kong, you will be the one to organize and maintain the Executive Directors’ schedule and assist him/her by performing a variety of administrative tasks along the side with Executive Assistant independently. You must be a quick professional with great time-management and multitasking abilities. The ideal candidate through their confidential nature, diligence and competence in their work allow the Executive Directors to focus on his/her managerial responsibilities without worrying for other tasks. In addition, contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Key Responsibilities:

• Maintain the executive’s agenda and assist in planning appointments and managing minute recaps or voice recording from board meetings, conferences, functions etc. with discreet control and access of their schedules
• Maintain Executive Directors’ home or personal schedule, errands, and maintenance tasks or as requested
• Handle and prioritize all outgoing or incoming correspondence (emails, letters, packages etc)
• Proof reading, typing, compiling, preparing and collecting reports, presentation materials and correspondence; Managing databases and filing systems. 
• Liaise with staff, suppliers and clients on office administration or coordination related activities etc
• Act as contact point of public title of Executive Director
• Assist in the day-to-day operations of Executive Director’s office from company internal, ad hoc involvement tasks to public civil services tasks.
• Provide cross team supports in critical issues when necessary

Qualifications/Requirements

• Degree in Business Administration or related discipline
• Min. 2 years’ experience in a related role with exposure in assisting senior management and/or executive level
• Strong interpersonal and communication skills with fluency in English, Mandarin, and/or Cantonese; Written English and Chinese is a must
• Possess outstanding organizational and prioritization skills 
• Strong sense of responsibility with willingness to handle ad hoc issues during non-office hour when necessary
• Proficient in standard software packages such as MS Office, Google Calendar, etc.
• Occasionally travel may required

King’s Flair Group (Stock Code: 6822) – A HKEx publicly listed company based in HK with more than 40 years of providing professional one-stop service in household products design, development, engineering and distribution. Central to our success is the ability to provide customized, quality products and value-added services to our customers. Upholding business values, ethics and good corporate governance is a key cornerstone of our company.