Responsibilities:

• Assist to manage and maintain a good workplace and office environment;
• Establish and maintain good relationship with landlord, tenant, service providers and internal teams;
• Assist in the provision of supervision, guidance, and training for the in-house supporting service colleague and outsourced operation team;
• Assist in monitoring and reviewing the performance of outsourced service providers;
• Manage and monitor the cleaning service, recycling services and disinfected cleaning service;
• Assist to manage interior landscaping/ greens service (e.g. office plants);
• Assist in handling tender and other procurement and payment procedures;
• Maintain and monitor stock level and manage fixed assets in office and office supplies, such as pantry items, toiletries and stationery etc;
• Manage office access registration for new joiners and leavers;
• Perform key management;
• Assist to conduct space planning and to maintain office layout, seating plan and other relevant drawings up-to-date;
• Co-manage employee onboarding and exit processes together with Human Resources and Information Technology colleagues, including seating arrangement and related matters, (e.g.  computer, phone display, IDD code and access card, etc.);
• Assist in handling, coordinating and monitoring the administration and delivery of various renovation projects and maintenance programme;
• Assist to manage and monitor office critical equipment and system;
• Ensure established escalation procedures and incident reporting procedures are followed;
• Provide administrative support to the department head when required;
• Assist in company events or activities when required;
• Attend emergency calls when required;
• Other ad hoc tasks as assigned by the department head.

 Requirements: 

• Higher Diploma or above in Facility Management or Business Administration;
• More than 8 years’ experience of which 3 years are in similar position preferably gained from sizeable organizations;
• Good communication skills and customer service mindset;
• Strong sense of prioritization and organization skills and details-driven;
• Self-motivated and can work independently with high integrity;
• High agility to changes and ability to multitask;
• Proficient in both spoken and written English and Cantonese, ability in Mandarin would be advantageous;
• Proficient in MS Office such as Word, Excel, PowerPoint and Chinese word processing;
• Irregular working hours may be required;
• Experienced in secretarial support is an advantage;
• Immediate available is highly preferred.

Hong Huan Group is a fast growing diversified conglomerate, our principal activities include Finance, Property, Food & Beverage, Travel, Entertainment and Engineering.

We strive to #makethemost of our resources with a vision of empowering the cities of the future and impact people’s lives in a tangible, lasting, and positive way.

Our group pays extra attention on employee career development and promotion. PEOPLE are always at the core of everything we do, so if you are looking for a career and not just a job, you are in the right place!

www.honghuangroup.com