A world-leading investment management firm with an impressive track record and huge global presence is currently seeking a top notch and highly efficient Executive Assistant with Mandarin & Japanese communication skills to support their fast-paced Investor Relations team. This is a fantastic opportunity to join an industry leading name and gain great exposure to many areas of the firm through collaboration on a regional and global level. The ideal candidate will have an entrepreneurial mindset and be able to adapt to this highly dynamic and fast-growing environment.

RESPONSIBILITIES

• Handle general professional administration of a highly confidential and sensitive nature
• Calendar management for Senior Management including scheduling appointments, confirming meetings, coordinating with other Assistants and confirming meetings with investors, clients, and offshore colleagues as requested
• Coordinate the preparation, proofreading and distribution of reports, agendas, presentations, and other documents as needed
• Regularly coordinate meetings and conference (audio & video) calls
• Organize complex international travel itineraries and arrangements
• Act as a gatekeeper and field telephone calls
• Handling of confidential documentation and correspondence as requested
• Monthly reconciliation of executives’ expenses
• Collaborate with colleagues and stakeholders across Asia, Europe, and the U.S.
• Handle any ad hoc projects as assigned

REQUIREMENTS

• Bachelor’s degree or equivalent
• Prior experience providing outstanding administrative support in fast-paced and international environments
• Strong presentation with outstanding written and verbal communication skills in English, Mandarin, and Japanese
• Strong stakeholder management skills
• Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
• Proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
• Highly organized with strong attention to detail
• Proactive with outstanding problem-solving skills
• Strong integrity with ability to handle highly confidential situations with professionalism and tact

Job Code: ZB/12183

For further information, please kindly contact Tanya Knott or email your details across to tk[at]charlottefrank.com

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