The Department

The Security and Integrity Department (S&I) is responsible for the preservation of integrity by combatting criminality and corruption risks that can threaten horse racing, betting, and membership at the Club. The maintenance of a secure environment and integrity is key to our business. Not only is it important to ensure horse racing in Hong Kong is fair, it is also of paramount importance to the Club that there is governance and fair opportunities in all bet-placements. The Security and Integrity Department consists of Security, Integrity, Anti-Money Laundering (AML) Due Diligence & Research (DD&R) as well as Financial Crime Risk (FCR) teams.

The job holder reports to the Executive Manager of Due Diligence and Research (EMDDR) and works closely alongside the Senior Due Diligence and Research Managers (SDDRMs) and their respective teams. Under the EMDDR’s and SDDRMs’ direction, the job holder is required to manage, supervise and coordinate the daily operations and activities of the DD&R team, including the provision of general budgeting, Information Technology or system-related, administrative and secretarial support.

The job holder is also required to perform record/system-management-related duties and provide operational support in relation to the Club’s wider due diligence screening process.

The Job
You will:

• Manage the handling of DD&R processes including incoming screening requests from business units and DD&R outcomes back to such units, as well as updating the team and other S&I parties as appropriate of such actions, as well as updating internal systems
• Responsible for organising and managing internal and external stakeholder engagement conducted by DD&R team, including but not limited to calendar scheduling and minutes-taking for internal Committee meetings; and assisting with travel arrangements for any overseas engagement or conferences
• Collaborate with SDDRMs to support and track the progress of projects including liaising with relevant parties, updating project calendar and log sheets, providing regular progress reports, and monitoring the projects with KPI tracking tools or other case management tools on an ongoing basis
• Responsible for administrative and secretarial functions within the DD&R team, including but not limited to the handling of internal and external expenditures and claims, the procurement of office-related software & hardware, the procurement of external research vendors and services, and assisting with the preparation of team budgets & forecasts
• Other administrative and secretarial functions as required by managers of DD&R team including assisting in the administrative process relevant during the on-boarding and departure of DD&R team staff members, arranging DD&R team’s monthly meetings, Town Halls, team-building events and other team-wide functions
• Provide administrative support to the EMDDR & SDDRMs in the carrying out of their duties as required.

About You
You should have:

• Tertiary education with a minimum of five years of administrative or relevant experience
• Hands-on experience in MS applications such as Word, Excel and Chinese Word Processing
• The characteristic of being an effective team player actively support team work and play a key role in supporting change initiative
• Strong communication, interpersonal and co-ordination skills
• Ability to multi-task, be a self-starter, show initiative; accept responsibility and accountability
• Remained productive in demanding and stressful situations, and meet deadlines; ability to manage and prioritise
• Attention to detail and show commitment to provide quality service.
• TECHNICAL SKILLS
• (minimum requirements)
• Fluency in spoken and written English and Chinese (Cantonese and Mandarin)
• English and Chinese typing is essential. Proficient in Microsoft Office software. including Word, Excel, PowerPoint, Visio and SharePoint
• Proficient in using video conferencing software including Zoom and Microsoft Teams
• Basic accounting skills and intermediate knowledge for administrative process

Terms of employment
The level of appointment will be commensurate with qualifications and experience.

How to Apply
Please send your resume, complete with expected salary and job reference by clicking the Apply Now button or to:
Fax: 2576-1987
Mail: The Human Resources Department, The Hong Kong Jockey Club, 1 Sports Road, Happy Valley, Hong Kong

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.

Founded in 1884, The Hong Kong Jockey Club is a world-class racing club that acts continuously for the betterment of our society. The Club has a unique integrated business model, comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value for the community and supports the Government in combatting illegal gambling. In 2017/18, the Club made a record return to the Government of HK$22.6 billion in duty and profits tax and contributed HK$1.2 billion to the Lotteries Fund. Approved charity donations were HK$4.2 billion. The Club is Hong Kong's largest single taxpayer and one of the city’s major employers. Its Charities Trust is also one of the world's top ten charity donors. The Club is always "riding high together for a better future" with the people of Hong Kong.

香港賽馬會
香港賽馬會（「馬會」）成立於1884年，是致力建設更美好社會的世界級賽馬機構。馬會透過其結合賽馬及馬場娛樂、會員會所、有節制體育博彩及獎券，以及慈善及社區貢獻的獨特綜合營運模式，創造經濟及社會價值，並協助政府打擊非法賭博。2017/18年度，馬會透過各項博彩稅及利得稅，為政府庫房帶來破紀錄的226億港元收入，並向獎券基金撥款12億港元。另外，已審批慈善捐款達42億港元。馬會是全港最大的單一納稅機構，也是香港主要僱主之一，其慈善信託基金位列全球十大慈善捐助機構。馬會將繼續與香港市民「同心同步同進　共創更好未來」。