The job holder’s responsibility for promoting and safeguarding the welfare of children and young person’s for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School’s Child Protection Officer/Designated Safeguarding Lead or to the Head of indeed to the Regional CEO so that a referral can be made accordingly to the relevant third party services.

Working hand in hand with the Operations teams, this position helps to ensure the effective management of campus facilities, maintenance & operations, third party vendors, and administration.  Work of scope includes campus maintenance works, security, transportation, health & safety, pest control, waste management, utilities, landscape, and improvement work. 

Responsibilities 

Maintenance:

• Assist in the coordination of maintenance / fit-out works and communicate with operations team
• Responsible for courier service (including internal mailing system)
• Responsible for general maintenance of company van, including annual renewal of vehicle registration (including safety tests required by the government)
• Assist in logistics for schools’ government inspections
• Prepare regular report for management’s review

School related:

• Assist in arranging substitution of helpers and bus mothers within schools
• Assist with teacher's schedule for any extra-curricular activities such as camps and clubs
• Assist in coordinating school bus services (regular and field trips)
• Order and distribute materials for various school events, including but not limited to Sports Day, Meet the Teachers Night, Conference and seminars, festive celebrations and etc
• Assist in the consolidation of materials from schools and distribute to relevant parties

• Coordinate purchase orders from schools, inclusive of Educational and sporting equipment

Others

• To cover at schools whenever necessary
• Perform any ad-hoc duties

• Minimum of 3 years relevant experience
• Ability to work under pressure and use of initiative is essential
• Highly motivated with an eye for detail and quality of work
• Ability to multitask and meet deadlines
• Must have good communication skills in English, both spoken and written
• Ability to work independently, as well as in a small team, with people from multi-national and diverse backgrounds
• Excellent IT skills with good MS Office knowledge
• Organized and meticulous

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment.  Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed. 

The Woodland Pre-School Group is a leader in Pre-School education within Hong Kong.  Established in 1978 we are the only accredited and most recognized Pre-School group in Hong Kong.   

With 7 schools across Hong Kong,  we employ more than 200 teachers and professional staff.   Whilst we follow a British Curriculum, we have strong connections with all international primary schools within Hong Kong and pride ourselves on our global perspective.  We currently have over 40 nationalities studying and working with us.

Woodland Pre Schools is proud to be part of the global Cognita family of schools.  Being a member of the world’s most diverse school group, offers outstanding career opportunities with a global dimension. Cognita employs more than 7,000 teachers and professional staff between our some 70 schools, UK head office and regional offices in Europe, Latin America and Asia.

We’re committed to hiring and retaining outstanding talent: people who are passionate about their craft as well as functional leaders and professionals in our offices who can take the business forward. Our employees enjoy a comprehensive range of benefits, not least professional development incentives that can see their talents and efforts being transformed into vibrant and rewarding careers.