Responsibilities

• Perform general office administrative & soft services duties
• Work closely with different internal departments, pursue timely and effective communication
• Handle invoice payments, update payment records and maintain proper filing system
• Liaise with service providers/suppliers, price quotation, perform cost and service standard analysis and make recommendation
• Assist in coordination and operation of regular company event and meeting, including mover arrangement, venue set up, secondment coordination as well as onsite support
• Backfill receptionist during lunch hour & when needed
• Monitor office cleaning / maintenance work (occasionally work during non-office hours)
• Assist in Group Administration projects (e.g., renovation, category planning) & Procurement
• Assist implementing of Group Administration procedures to ensure the efficiency of company operations (i.e., process, reporting, and functional standard consistency)
• Support office sustainability implementation including Wellness and Green initiatives such as sourcing, generate reports, prepare posters / slides
• Assist on Intranet content management include but not limited to prepare draft and update in timely manner
• Manage inventory and delivery schedule, support stocktake regularly
• Handle local procurement of ad-hoc office appliances, equipment & sundries
• Manage vendor performance and service reporting
• Perform ad hoc duties assigned by the management team
• Able to anticipate unexpected guest needs and react promptly and tactfully
• Willing to work in flexi working hours occasionally to support company events / monitor vendors’ service

Requirements

• Diploma holder or above 
• 3-5 years or above relevant working experience in sizable company (Candidate with less experience will be considered as Officer)
• Experience in hospitality industry, event supporting and outsourcing vendor management will be a definite advantage
• Able to adapt changing needs, able to work in a fast-paced environment and meet tight deadlines
• Good customer service, communications, and interpersonal skills with pleasant personality
• Good planning skill, well-organized with strong numerical sense and business acumen
• Good command of written and spoken English and Chinese (including Mandarin)
• Proficiency in MS Office and Chinese Word Processing

Work Location: Mong Kok & Central

We offer an attractive remuneration package and excellent prospects for career advancement to the right candidate. Please send detailed resume to Human Resources Department by clicking “Apply Now” button. For more information about our Company, please visit our website: http://www.hanglung.com.

We are an equal opportunity employer and welcome applications from all qualified candidates. Personal data collected will be treated in strict confidence and be used solely for recruitment purposes within the Hang Lung Group of companies. Applicants who do not hear from us within 8 weeks from the date of application may consider their applications unsuccessful and their information will be destroyed within 12 months of receipt.