Position: Executive Assistant II

Rank: Executive Assistant II

Department: Central Nursing Department

Cluster: Queen Mary Hospital, Hong Kong West Cluster

Salary: HK$19,188 – HK$23,323 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

1.  Support the day-to-day administration functions, office management, meeting coordination, activity / program planning and implementation, stock and inventory management, and taking minutes / notes of meetings.
2. Carry out general clerical duties; including prepare meeting papers and presentation materials, documentation and records keeping.
3. To assist data collection, data input, data analysis and compilation of statistics report and to prepare statistical tables, graphs and charts.
4. Assist in collection and analyzing management information, and in the preparation of management reports.
5. To help with the use of various hospital systems for supplies ordering, duty input and reporting system.
6. To handle enquiries and provide assistance to the public.
7. To liaise and communicate with various departments.
8. Perform any other duties as assigned by supervisors.

Entry Requirement:

1. University Graduates; OR
2. Has obtained a Diploma in a specialized function, and has completed F.5/ S.5 with:
   (a) 5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language, or equivalent;
   OR
   
   (b) 5 subjects in HKDSE attaining the level specified below:
   - Level 2 in English Language and Chinese Language, and
   - Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects, or equivalent.

Preferable Attributes / Exposure:

1. Experience in analyzing and maintaining a high volume of data.
2. Experience in organizing classes or training workshops.
3. Experience in poster designs and video clippings.
4. Self-motivated, responsible and able to work independently.
5. Good communication, interpersonal and problem solving skill.
6. Able to prioritize work and willing to take initiatives and ad hoc tasks.
7. Proficient in IT and computer knowledge in Chinese Word Processing & MS Office such as MS Word, Excel, PowerPoint and Video Editing.
8. Good command in written and spoken English and Chinese.