Rank                              :            Executive Assistant II

Department / Cluster   :            Human Resources Division / Hong Kong East Cluster

Pay                                :            HK$19,188 - HK$23,323 per month 

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

Perform clerical duties following general instructions or prescribed procedures in specialized function(s) under general supervision. The typical duties include:

1.    Assist in day-to-day human resources functions and operation.

2.    Input data into human resources information systems.

3.    Maintain human resources records.

4.    Answer enquiries from staff members and /or public.

5.    Assist in preparation of management reports and / or statistical analysis.

6.    Conduct operations in the areas of database administration and management.

7.    Provide logistic support on functions, meetings and activities organized by the Human Resources Division.

8.    Perform any other duties as assigned by supervisors.

Entry Requirements:

1. Completed F.5/S.5 with:

     i. Passes in 5 subjects in the HKCEE, including English Language (Syl B) and Chinese Language, or equivalent; OR

     ii. 5 subjects in the HKDSE attaining the level specified below:

• Level 2 in English Language and Chinese Language; and
• Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent

AND diploma in a specialized function; OR

2. Completed F.5 /S.5 AND relevant diploma in a specialized function with experience.

Preferred Attributes/Exposure: 

1.    Good command of both spoken and written English and Chinese.

2.    Hands-on experience in common office automation (e.g. email, internet, intranet etc), and proficiency in performing typing and computer operations in MS Word, MS Excel, MS PowerPoint and Chinese word processing.

3.    Working experience in human resources, in particular in functions like staff complaint, performance management, recruitment and appointment, data analysis / data processing.

4.    Good interpersonal relationship with good communication and organizational skills.

5.    Responsible, outgoing, flexible, self-disciplined, and able to complete assigned clerical work independently.

6.    Possession of a post-secondary educational qualification in human resources management.

Remarks: 

1.  Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.

2. Serving HA Staff who have completed F.5/S.5 or equivalent and have 2 years’ relevant experience within HA may also be considered.

Please submit application online on or before 19 May 2024.

For enquiries, please telephone 2595 6437.