[REF: DH(HR)/ES/HPD/JOBS]

Location: Sheung Wan

Roles and responsibilities:

• Provide executive and secretarial support to the Head of Property Division including managing meetings/visits/events/site inspections’ schedule and overseas trips; 
• perform general secretarial duties, such as handling enquiries, compilation of correspondence, minutes, reports and meeting documents, maintenance and filing of documentary records, managing receipt and despatching of documents as well as arrangement of payments; 
• coordinate with the Members of the Board of Directors and senior staff on the arrangement of meetings/activities;
• undertake checking of the submitted tenders and quotations for the works/projects to ensure the approval process in compliance with the stipulated procedures; and
• undertake ad hoc research including information collection, compilation and analysis for specific issues as assigned, and provide a summary/proposal to facilitate the management’s decision making. 

The ideal candidate should have/be:

• A recognized degree or equivalent;
• Grade E or above in both English Language (Syllabus B) and Chinese Language in the HKCEE or equivalent; 
• proficiency in English and Chinese (including Putonghua); 
• good communication and interpersonal skills;
• excellent organizational skills and detail-oriented mindset;  
• good multi-tasking and problem solving skills; 
• ability to work under pressure and meet deadlines; and
• preferably with executive and/or secretarial experience in a large-scale organization.  

(Please specify in the application form the HKCEE results and relevant working experience you have attained in detail.)

Compensation & employment terms:

The successful candidate will initially be offered a 3-year contract with a remuneration package which will be commensurate with his/her background and experience.  The continuation of employment and employment terms thereafter will be subject to mutual agreement.  Apart from contributions to the MPF Scheme, other benefits include paid annual leave, medical services, a dental scheme and training sponsorships.  The incumbent will normally work under a 5-day week schedule subject to operational needs and exigencies of the service.

Application:

Please send your resume and a completed application form [F601(n)] with indication of your current and expected salaries to the Head of Human Resources Division, Tung Wah Group of Hospitals at 4/F., Wong Fung Ling Memorial Building, 12 Po Yan Street, Hong Kong by 27 May 2024.  Application forms are obtainable in person or can be downloaded from http://www.tungwah.org.hk.   The reference code should be marked both in the letter and on the envelope.  For proper delivery of your mail items, please ensure your mail items bear sufficient postage with return address before posting.  Underpaid mail items will not be accepted by Tung Wah.  In accordance with the Tung Wah’s personal data policy, personal data provided by applicants will be used strictly for recruitment purpose only.  Applicants not invited to attend an interview within 3 months after the deadline may assume that their applications are unsuccessful. 

WE ARE AN EQUAL OPPORTUNITIES EMPLOYER