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Executive Assistant (two posts)

The Hong Kong Polytechnic University

  • Company Industries:Others

Job Information

  • Post Date:2024-05-10
  • Location:Hung Hom
  • Employment Type:Full time
  • Job Function:PA,  EA  Secretarial  

Job Description

DEPARTMENT OF APPLIED SOCIAL SCIENCES

Executive Assistant (two posts) (Ref. 240510011-IE)

Duties

The appointees will be required to:

(a) provide administrative support to academic programmes, including but not limited to admission exercise, class time-tabling and subject registration;

(b) assist in secretarial service to committees and/or related working groups/task forces;

(c) assist in the organisation of departmental activities/events and other academic exchange activities;

(d) develop and produce promotional materials in various forms, including audio, video and photographs across online and offline platforms;

(e) handle information flow and maintain an effective record and filing system;

(f) provide general administrative support to the General Office;

(g) handle enquiries from staff, students and relevant stakeholders;

(h) liaise and coordinate with other academic departments and central administrative units within the University as well as external organisations; and

(i) perform any other duties as assigned by the Head of Unit or his delegates.

Qualifications 

Applicants should:

(a) have a recognised degree;

(b) have a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage; 

(c) have good computer literacy, especially in using Microsoft Office software and Chinese word processing;

(d) have good organisational, communication and interpersonal skills;

(e) have strong problem-solving and analytical skills; 

(f) be attentive to details and dynamic;

(g) be able to work independently and proactively; and

(h) be able to work under pressure and within a tight schedule.

Preference will be given to those with relevant working experience gained in tertiary institutions.

Conditions of Service 

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.   

Application 

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 17 May 2024 until the positions are filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities. 

Company Info

The Hong Kong Polytechnic University

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