Lingnan University is one of the eight publicly funded institutions in the Hong Kong Special Administrative Region (HKSAR) with the longest established tradition among the local institutions of higher education. Lingnan University is a global leader in providing quality education focusing on whole-person development and conducting high-impact research for a better world.  Moving forward, Lingnan University aspires to become a leading research-intensive liberal arts institution in the digital era.

Lingnan University’s Faculties of Arts, Business, Social Sciences, School of Data Science, School of Graduate Studies, and School of Interdisciplinary Studies run undergraduate, taught postgraduate and research postgraduate programmes.  Its liberal arts education model blends the arts, science, and elements around human and humanities.  Lingnan University strives to enhance innovation and technology research to drive a positive impact in the society and the world. Building upon Lingnan University’s existing strength in combining the best of the Chinese and Western liberal arts traditions, the University will leverage its geographical strength in the Northern Metropolis and pioneer the liberal arts education model in the Greater Bay Area (GBA) and beyond.  Further information about Lingnan University is available at https://www.ln.edu.hk/.

Applications are now invited for the following post:

Senior Administrative Officer/
Administrative Officer
Registry
(Post Ref.: 24/186)

The Registry is responsible for the planning and implementation of policies concerning academic development and quality assurance, student admissions, registration, records, assessment and administration of study programmes.

Responsibilities

• Lead and manage a team of supporting staff to provide professional administrative support
• Oversee office administration and management, including ensuring efficient workflows, organising office resources, and maintaining a good office environment
• Assist the Registrar in handling staff matters, such as maintaining personnel records, coordinating staff training, and facilitating communication between staff members
• Provide logistic support to various events, such as coordinating venue arrangements and ensuring smooth event execution, including examinations and congregation ceremonies
• Assist in preparing budgets by gathering relevant financial information and providing input for budget planning
• Source quotations, liaise with vendors/suppliers, place orders and issue purchase requisitions on equipment and consumables
• Coordinate with internal and external parties, including other departments, external service providers, and stakeholders to manage daily office operations and ensure effective communication and collaboration
• Maintain records, documentation, and files for the office and personnel, ensuring accuracy, confidentiality, and easy retrieval of information
• Prepare and handle correspondence to outside parties, including drafting emails, letters, and reports, and maintaining proper records of outgoing communication
• Undertake other duties as assigned by supervisor(s) to support the efficient functioning of the office

Requirements

• Post-secondary qualification with at least 3 years’ administrative experience or a Bachelor’s degree
• Good command of English and Chinese (including Putonghua)
• High proficiency in Microsoft Office applications
• A strong sense of responsibility
• Effective communication skills

Candidates with less/more experience will be considered for appointment at a relevant rank.

Salary and Fringe Benefits
The rank and commencing salary will be commensurate with qualifications and experience.  Fringe benefits, where applicable, include annual leave, medical and dental benefits, mandatory provident fund and gratuity.

Application Procedure (online application only)
Please click “Apply Now” to submit your application.  Personal data collected will be used for recruitment purposes only.

We are an equal opportunities employer.  Review of applications will continue until the post is filled.  Qualified candidates are advised to submit their applications early for consideration.

The University reserves the right not to make an appointment for the post advertised, or to fill the post by invitation or by search.  We regret that only shortlisted candidates will be notified.