A Career with Hang Seng Bank

Hang Seng is committed to service excellence. Our people are our most important asset and play a vital role in our efforts to continually enhance our performance for customers and provide best-in-class products and services. We seek to attract high-calibre talent by offering a dynamic working environment, good career development opportunities and competitive compensation packages.

Liabilities and Secured Lending

We are seeking an Executive Secretary to provide essential support to our Head of Liabilities and Secured Lending. You will play a crucial role in organizing and maintaining the Business Head’s schedule, as well as performing various administrative tasks.

The Role:

As an Executive Secretary, you must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently. Your diligence and competence will allow the Business Head to focus on their managerial duties without distractions.

Join our team and contribute to the smooth operation of our organization by providing invaluable support to our business.

Responsibilities:

• Maintain the Business Head’s agenda and assist in planning appointments, meetings etc.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Receive and screen phone calls and redirect them when appropriate
• Make travel arrangements for the Business Head
• File expense claims, complete required documentation and tasks to ensure timely approval
• Handle confidential documents ensuring they remain secure
• Monitor office supplies and administration to ensure smooth and efficient operation
• Maintain electronic and paper records ensuring information is organized and easily accessible

Requirements

• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and administrative tools
• Strong knowledge of office management
• Quick learner on processes and procedures to ensure compliance
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality

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All information provided by applicants will be used only for recruitment purposes and will be used strictly in accordance with the Bank's personal data policies, a copy of which may be obtained by the applicant upon request. Unless otherwise instructed in writing by the applicant concerned, applicants may be considered for other suitable positions within the Bank and its related companies. The personal data of unsuccessful job applicants may be retained for a maximum of two years from the date when the job application is rejected and such data may be retained for a longer period if there is a subsisting reason that obliges the Bank to do so, after which the personal data will be destroyed.