OFFICE OF FACULTY OF HEALTH AND SOCIAL SCIENCES

Faculty Secretary (Ref. 240522008-IE)

Duties 

The appointee will be required to:

(a) coordinate and supervise all aspects of administration in the Faculty;

(b) support and assist the Dean in day-to-day management of the Faculty Office;

(c) assist the Dean in administering the staffing and finance of the Faculty;

(d) develop and implement administrative policies and procedures in support of academic activities of the Faculty;

(e) provide secretarial / administrative services for committees at Faculty level;

(f) coordinate, plan and organise events and/or promotional activities for the Faculty and its constituent departments;

(g) provide support for quality assurance and academic administration;

(h) liaise with central units and academic departments on all matters relating to the Faculty;

(h) lead and oversee a team of officers and subordinates to provide professional administrative support to the Faculty and students; and

(i) perform any other duties as assigned by the Dean of Faculty or his/her delegates.

Qualifications 

Applicants should: 

(a) have a recognised degree;

(b) possess at least eight years of solid and relevant managerial experience, preferably in faculty administration gained in tertiary institution(s);

(c) possess good knowledge of academic programme and research administration, quality assurance, budgeting, university human resources management and higher education administration;

(d) have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua;

(e) have excellent organisational skills and ability to work with committees;

(f) have excellent communication and interpersonal skills;

(g) have high level of problem-solving skills and be capable of handling multi-tasks concurrently; and

(h) have the qualities of both a team leader and a good team player.

Shortlisted candidates will be invited to sit for a written test. 

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application 

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management).  Consideration of applications will commence on 12 June 2024 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.