Job Title: Team Administrative Assistant

Job Description:

We are seeking a highly skilled and motivated individual to join our prestigious investment bank as a Team Administrative Assistant. In this role, you will provide comprehensive administrative support to our team of professionals. You must have a strong command of both English and Chinese languages, excellent organizational skills, and a proven track record in team administration. This is an exciting opportunity to work in a fast-paced, dynamic environment at a top-tier investment bank.

Responsibilities:

• Administrative Support: Provide high-level administrative support to the team, including managing calendars, scheduling meetings, coordinating travel arrangements, and organizing events.

• Correspondence and Communication: Draft and proofread emails, memos, reports, and other documents in both English and Chinese. Ensure accuracy, clarity, and adherence to company standards. Coordinate and facilitate internal and external communication.

• Meeting Coordination: Arrange and coordinate team meetings, conference calls, and video conferences. Prepare meeting agendas, collate materials, and take detailed meeting minutes. Follow up on action items to ensure timely completion.

• Travel and Expense Management: Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation. Process expense reports and reimbursements accurately and efficiently.

• Project Support: Assist with various team projects, including research, data analysis, and presentation preparation. Collaborate with team members to ensure project milestones are met.

• Confidentiality and Data Security: Handle sensitive information with the utmost discretion and maintain strict confidentiality. Adhere to data security protocols and maintain data integrity.

Requirements:

• Experience: Minimum of 3-8 years of experience in team administration or executive support roles, preferably within the financial services industry.
• Bilingual Proficiency: Excellent command of English and Chinese languages (both written and verbal). Strong translation and interpretation skills are essential.
• Communication Skills: Exceptional written and verbal communication skills, with the ability to draft professional correspondence and communicate effectively with diverse stakeholders.
• Organizational Skills: Strong organizational and time management skills, with the ability to multitask, prioritize assignments, and meet deadlines in a fast-paced environment.
• Attention to Detail: Meticulous attention to detail, ensuring accuracy in all deliverables and maintaining high-quality standards.
• Adaptability: Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

• Bachelor's Degree: A bachelor's degree in a relevant field is preferred but not mandatory.

If you meet the above requirements and are looking for an exciting opportunity to contribute to a leading investment bank, we encourage you to apply. Please submit your resume, along with a cover letter highlighting your relevant experience and language proficiency.