Our client, a prestigious private equity firm, is seeking a highly organized and proactive Office Manager to oversee the smooth running of their Hong Kong office operations. The ideal candidate will possess excellent leadership skills and the ability to create a productive work environment for their dynamic team. This role requires a professional who can handle a variety of administrative tasks with precision and efficiency.

Key Responsibilities:

• Office Administration: Manage day-to-day office operations, including overseeing office supplies, equipment maintenance, and vendor relations to ensure a well-functioning workplace.
• Team Support: Provide administrative support to senior management and other staff members, including scheduling meetings, coordinating travel arrangements, and preparing reports and presentations.
• Facility Management: Ensure the office environment is safe, clean, and conducive to productivity. Coordinate with building management and external service providers for maintenance and improvements.
• Budget Management: Oversee the office budget, track expenses, and ensure cost-effective operations without compromising quality.
• Event Coordination: Organize and manage company events, meetings, and conferences, ensuring all logistical aspects are handled seamlessly.
• HR Support: Assist with onboarding new employees, maintaining personnel records, and facilitating internal communications to promote a positive office culture.
• Compliance and Security: Ensure compliance with company policies and local regulations. Manage office security protocols, including access controls and emergency procedures.

Qualifications:

• Minimum of 10 years of experience in office management or a similar administrative role, preferably within the finance or investment sector.
• Bachelor’s degree in Business Administration, Management, or a related field.
• Strong organizational and multitasking abilities, excellent communication skills, and proficiency in office software (e.g., MS Office Suite).
• A proactive attitude, attention to detail, and the ability to handle confidential information with discretion.