DEPARTMENT OF DATA SCIENCE AND ARTIFICIAL INTELLIGENCE

Executive Assistant (Ref. 240524007-IE)

The Department of Data Science and Artificial Intelligence (DSAI) is a multi-disciplinary department to be established with effect from 1 July 2024 and temporarily hosted under the Faculty of Engineering with a plan to transfer to a new Faculty to be established later.  DSAI will be at the forefront of  cutting-edge technology and innovation, driving forward the fields of Data Science (DS) and Artificial Intelligence (AI).

Duties

The appointee will be required to:

(a) provide administrative support to taught and research programmes, teaching and learning  activities, as well as research personnel related matters;

(b) assist in data management and report compilation;

(c) assist in all kinds of departmental activities, events and functions;

(d) provide logistic support to committees and meetings;

(e) provide administrative support for temporary staff appointments and part-time salary payments, claims and other payments for the Unit;

(f) handle information flow and maintain an effective database and filing system;

(g) render support to the office administration and daily operation of the Department;

(h) liaise with the University’s internal units, external organisations, students and alumni, and handle enquiries; and

(i) perform any other duties as assigned by the Head of Unit or his/her delegates.

Qualifications

Applicants should have:

(a) a recognized degree with at least one year of relevant post-qualification work experience, preferably with relevant work experience gained in local tertiary institutions;

(b) good computer literacy , including MS Word, Excel, PowerPoint and Chinese word processing;

(c) a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage; 

(d) good problem-solving, communication and interpersonal skills;

(e) multi-tasking skills and be able to meet tight schedule; 

(f) a high level of self-motivation and the ability to work independently; and

(g) proactive and positive work attitude.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service 

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application 

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 7 June 2024 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.