OFFICE OF INSTITUTIONAL ADVANCEMENT

Administrative Assistant (Temporary Appointment) (Ref. 240524018)

[Appointment period: six months initially, with possibility of further appointment]

Duties 

The appointee will be required to: 

(a) provide administrative and clerical support to the daily operation of the office;

(b) assist in searching, collating and compiling information;

(c) perform data entry and maintain filing records;

(d) provide clerical and logistics support to departmental meetings, events and visits;

(e) receive and dispatch mails and documents on-campus and off-campus; and

(f) perform any other duties as assigned by the Director of the Office or her delegates.

The appointee may be required to work outside normal office hours for the purpose of providing support to projects/activities.

Qualifications 

Applicants should have: 

(a) five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / "Attained" in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics;

(b) work experience in general administration and/or marketing;

(c) a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(d) proficiency in computer applications including MS Word, Excel, PowerPoint and Chinese word processing; and

(e) multi-tasking skills, good interpersonal skills and be attentive to details.

Shortlisted candidates will be invited to sit for a computer test.

Conditions of Service

A highly competitive remuneration package will be offered. 

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 31 May 2024 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.