Job Responsibilities

Administration Support

• Handling reception and general administrative work
• Answering incoming calls and transferring, and taking call messages
• Greeting customers/taking care of visitors-external & internal
• Monitoring the conference room booking system and process
• Arranging couriers, mailings, and office supplies
• Ensuring the reception and general office areas are kept clean and tidy at all times

Office Admin

• Managing and monitoring the daily office supplies and pantry food and drinks
• Working with the supervisor for daily vendor management, including but not limited to vendor selection, vendor evaluation, billing, validating and payment work
• Assisting consultants in booking hotels, service apartment & air tickets, and visa application
• Organizing office maintenance work, e.g., electrical maintenance, and office cleaners periodically
• Acting as the local contact to coordinate and assist events, and marketing activities
• Assisting Executive Assistants and providing case team support when needed, e.g., mass mailing,
  binding, photocopying, and other general office tasks
• Providing support on any ad hoc administrative work or projects as and when required

Job Requirements

• Fluent command of English and Cantonese, Mandarin is a plus
• 2-3 years experience in reception / admin / customer services experience
• Helpful, energetic and cheerful team player
• Well versed in Microsoft Office and Chinese Word Processing.
• Contract role with potential for conversion