Application Deadline: 12 June 2024
Date of Issue: 29 May 2024

Vacancy Notification Circular No. NTE2405063

Key Responsibilities:

Provide secretarial, general clerical and computer support to all pathologists and senior staff and/or a department/section. The typical duties include but not limited to :

1. Word processing, typing and data processing, including audio-typing of pathology reports.
2. Clerical support for the histopathology laboratory, with typical examples of work being:
   Borrowing/lending of pathology slides, retrieval of pathology slides for review meetings, retrieval of data from LIS for statistical reports, inventory update, as ERP store-keeper, and backing up specimen registration duty during staff shortage, etc.
3. Filing and tracking of documents, and performing document control for lab manuals.
4. Maintain and update information on intranet.
5. Maintain documentation required for laboratory accreditation.
6. Manage the IT inventory of the department, make computer service requests, and assist in user-account application of various IT systems for pathology staff  
7. Schedule meetings/programmes/activities for the department, and minute-taking.
8. Handle enquiries and make referrals where appropriate.
9. Provide reception service when necessary.
10. Back up the general pathology office on assigned office administration duties.
11. Perform any other duties as assigned by supervisors.

Entry Requirements:

Preferable Attributes/Exposure:

1. Excellent telephone manner and interpersonal/communication skills.
2. Meticulous, self-motivated, responsible and committed.
3. Ability and initiative to prioritize tasks.
4. Ability to organize, maintain and retrieve information systematically and efficiently.
5. Ability to communicate effectively with senior staff and external parties.

Remarks:

2. Serving staff who do not meet the academic requirements but with 3 years’ experience within HAHO or HA hospitals/institutions in word processing or typing, and have: 
   (a) Grade E or above in English Language (Syllabus B) in the Hong Kong Certificate of Education Examination; or Level 2 or above in English Language in the Hong Kong Diploma of Secondary Education, or equivalent; OR 
   (b) Passed the Hong Kong Government In-service Personal Secretary II Qualifying Examination; OR
   (c) Grade E or above in the written part of Government Standard English Examination (Higher) may also be considered.

Please submit application online on or before 12 June 2024. For enquiries, please telephone 3505 4479.