GRADUATE SCHOOL

Executive Officer (Ref. 240529009-IE)

Duties

The appointee will be required to:

(a) take charge of operation of several processes to deliver the strategic initiatives as advised by the management team of the School;

(b) develop and plan business processes, initiatives and policies pertaining to research postgraduate programmes including various scholarship schemes;

(c) evaluate and monitor the effectiveness of various activities and propose changes for pursuing excellence and impact;

(d) prepare agreements, proposals, reports and presentation materials, etc. in a professional manner;

(e) proactively collaborate with other divisions of the School and to take part in other projects;

(f) serve on committee at university level, and other working groups and/or task forces;

(g) maintain professional and effective internal and external communications with relevant stakeholders;

(h) coach junior staff in daily administration work and activities, and offer advice to peers; and

(i) perform any other duties as assigned by the Dean of School or his delegates.

Qualifications

Applicants should have:

(a) a recognised degree;

(b) at least five years of solid administrative experience in managing research postgraduate   students in higher education sector, with a strong conceptual understanding of regulations and procedures related to research postgraduate programmes;

(c) a good analytical and open mindset and be able to make prudent judgement;

(d) strong organisational skills and a high level of computer literacy;

(e) excellent critical thinking and problem-solving skills;

(f) an excellent command of both written and spoken English and Chinese, with fluency in Putonghua; and

(g) a positive working attitude and be able to work independently as well as a good team player to gain rapport from stakeholders.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/management).  Consideration of applications will commence on 11 June 2024 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.