Key Responsibilities:

Personal Task Management:

• Schedule and manage medical appointments, including coordinating with healthcare providers and ensuring timely reminders.
• Assist with personal health routines, including exercise, nutrition, and overall well-being management.
• Organize family and social activities, ensuring a balanced personal life.
• Manage daily tasks and routines to ensure efficiency and productivity.

Administrative Support:

• Provide administrative support for work-related tasks, including managing calendars, scheduling meetings, and handling correspondence.
• Organize and maintain files, documents, and records.
• Assist with the preparation of reports, presentations, and other business documents.
• Coordinate travel arrangements and itineraries, including international travel as needed.

Communication and Coordination:

• Serve as the primary point of contact for coordinating personal and administrative tasks.
• Communicate effectively with healthcare providers, family members, and business associates.
• Draft and send emails, reports, and other communications as required.
• Liaise with other team members and departments to ensure smooth execution of tasks.

Health and Well-Being Management:

• Monitor and optimize personal health routines, including exercise, diet, and sleep.
• Ensure adherence to medical advice and treatment plans.
  Maintain records of health metrics and progress.

Event and Relationship Management:

• Arrange and coordinate lunch and dinner meetings, ensuring suitable venues and arrangements.
• Manage relationships with key contacts, including professional and personal connections.
• Plan and organize social events, both personal and professional.

Daily Monitoring and Reporting:

• Provide daily updates on tasks, schedules, and any issues that need attention.
• Regularly review and adjust personal and work schedules to accommodate changing priorities.
• Track and report progress on ongoing tasks and projects.

Ideal Experience and Qualifications:

Educational Background:

• Bachelor’s degree in Business Administration, Healthcare Management, Hospitality, or a related field.

Professional Experience:

• At least 3-5 years of experience as a personal or executive assistant, with a strong track record of managing schedules, tasks, and personal routines.
• Experience in event planning or hospitality is a plus.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with scheduling and task management tools (e.g., Google Calendar, Asana, Trello).
• Basic knowledge of health and fitness tracking apps and tools.

Soft Skills:

• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to work independently and make informed decisions.
• High level of attention to detail and accuracy.

Personal Attributes:

• Highly motivated and proactive.
• Strong analytical and problem-solving skills.
• Ability to handle confidential information with discretion.
• Adaptable and able to manage multiple tasks simultaneously.
• Willingness to travel as needed for business and personal tasks.

The ideal candidate for this role will provide comprehensive support for both personal and administrative tasks. They will manage medical appointments, personal health routines, family activities, and travel arrangements, ensuring a balanced and efficient lifestyle. The assistant will also handle administrative tasks such as scheduling, correspondence, and document management. Additionally, they will coordinate social events and manage relationships with key contacts. Strong technical skills, including proficiency in office software and task management tools, are essential. Excellent communication, organizational, and time-management skills are critical, along with the ability to handle confidential information discreetly and manage multiple tasks efficiently. The candidate will play a vital role in ensuring seamless coordination between personal and professional aspects of life.