We are seeking a highly organized and professional individual to join our team as an Executive Assistant to our owning company.

Key Job Responsibilities:

• Provide comprehensive administrative support to the owners, managing their busy schedule, appointments, and travel arrangements.
• Coordinate and prioritize incoming communications, including emails, phone calls, and othercorrespondence, ensuring timely responses and appropriate actions.
• Prepare and review documents, reports, and presentations for internal and external meetings, ensuring accuracy and coherence.
• Organize workflow, update and follow-up on delegated tasks to ensure progress of deadlines, and keep projects on schedule.
• Conduct thorough research and compile necessary information to assist the owners in decision-making processes.
• Assist in organizing and coordinating company events, conferences, and meetings, including logistics, venue bookings, and material preparation.
• Maintain confidential files, records, and documents, exercising discretion and professionalism at all times.
• Act as a liaison between the owning company and internal/external stakeholders, fostering positive relationships and facilitating effective communication.
• Handle ad-hoc projects and assignments as delegated by the owning company demonstrating agility and a proactive approach.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Proven experience as an executive assistant to senior management, supporting C-level executives.
• Ethical and proper handling of confidential information is a must.
• Exceptional organizational skills with the ability to multi-task and prioritize competing demands effectively.
• Strong communication skills, good command of written and spoken English, Cantonese and Mandarin, with a professional and personable demeanor.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Excellent attention to detail and a high level of accuracy in all tasks.
• Strong problem-solving skills and the ability to anticipate needs and provide proactive solutions.
• Flexibility and adaptability to navigate a fast-paced and dynamic work environment.
• A professional and positive attitude, with the ability to work independently and collaboratively as part of a team.

We’ll offer the right candidate an attractive compensation package, on-going professionaldevelopment and a culture of service excellence.

For application, please send your reume to our Executive Office at [email protected].

Applicants who do not hear from us within four weeks should consider their applications unsuccessful.Information collected will be used for employment purpose only.