DFI Company Brief

DFI Retail Group is a leading pan-Asian retailer and operates across four broad formats: Food (including Supermarkets, Hypermarkets and Convenience stores), Health & Beauty, Home Furnishings, and Restaurants. The Group has operations in 12 markets and operates multiple formats in most markets to satisfy different customer segments and trades under well recognised brands.

Key Responsibilities:

• Manage and maintain C suites schedule and calendar, including scheduling and confirming appointments, meetings, and events.
• Coordinate travel arrangements, including booking flights, hotels, ground transportation, and preparing travel itineraries.
• Draft and prepare correspondence, reports, and other documents as needed, often with little or no direction.
• Prepare materials for meetings, including agendas, presentations, and other documentation. Conduct research and gather information as requested by the C suites for various projects and initiatives.
• Attend meetings with the C suites and take notes, minutes, and follow-up on action items as needed. This includes basic translation of meetings or documents from Mandarin to English
• Manage and maintain confidential files and records for the C suites, ensuring they are organized and accessible.
• Manage various personal tasks for the C suites, including coordinating personal appointments, managing personal applications, and handling personal errands.
• Liaise with internal and external stakeholders, including other senior executives, board members, clients, vendors, partners and other personal assistants to C suites.
• Perform other administrative duties as assigned by the C suites

Requirements:

• 5+ years of experience as a personal assistant or executive assistant to a C suite or other senior executive.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize competing demands.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with a wide range of stakeholders.
• Strong problem-solving and decision-making skills, with the ability to anticipate and mitigate potential issues.
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with travel coordination and event planning
• Ability to work independently with minimal supervision and take initiative when needed.
• Proficient in writing and speaking in Mandarin and English
• Flexibility to work outside of normal business hours.