Application Deadline : 13 June 2024
Date of Issue : 31 May 2024

Vacancy Notification Circular No. HKEC240574

Rank      :    Personal Secretary II
Department / Hospital / Cluster : Department of Radiology, Ruttonjee & Tang Shiu Kin Hospitals / Hong Kong East Cluster
Pay  : HK$17,922 to HK$36,570 (HGPS point 3 to 15) per month including Monthly Allowance
Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:
Provide secretarial and general support to the Chief of Service (RAD) / Consultant i/c (Rad)  independently, which include:
1.  Oversee the day-to-day operation and co-ordination.
2.  Perform executive work and co-ordinate meetings / events / programmes / activities / training courses and meetings.
3.  Assist in organizing different programs and activities of department.
4.  Carry out office admin and clerical duties including filing and record keeping.
5.  Liaise with community healthcare partners & patients independently.
6.  Function as department secretariat.
7.  Perform any other duties as assigned by supervisors.

Entry Requirements:
1.  (a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), or equivalent. 
     OR
     (b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:
          - Level 2 in English Language; and
        - Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; 
          or equivalent.
2.   Typing speeds of (50 wpm) with good skills in word-processing.
3.  Knowledge of common office automation (e.g. E-mail, Internet/Intranet) and PC applications (e.g. Microsoft Office including Excel, Access and PowerPoint).
4.  Good command of both spoken and written English & Chinese. 

Preferred Attributes / Exposure:
1.  3 years secretarial / clerical experience within Hospital.
2.  Self-motivated, mature and handled work independently.
3.  Good interpersonal relationship and communication skill.

Remarks:
2.  Serving staff who do not meet the academic requirements but with 3 years’ experience within HAHO or Hospital Authority hospitals/institutions in word processing or typing, and have:
   (a) Grade E or above in English Language (Syllabus B) in the Hong Kong Certificate of Education Examination; or Level 2 or above in English Language in the Hong Kong Diploma of Secondary Education, or equivalent; OR
    (b) Passed the Hong Kong Government In-service Personal Secretary II Qualifying Examination, or
    (c) Grade E or above in the written part of Government Standard English Examination (Higher) may also be considered.
Please submit on-line application on or before 13 June 2024.  
For enquiries, please telephone 2595 6967.