JOB SUMMARY:

The incumbent will be a highly organised, self-motivated and efficient individual, with the ability to work under your own initiative to meet deadlines and targets, as well as working towards operational process synergy across a variety of event verticals simultaneously, making sure the event operation is smooth and align with business direction.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Day to day liaison with internal Event teams, venues, contractors, suppliers, exhibitors and other external parties
• Coordinate with Event team on pre-event logistics planning and on-site attendee registration
• Manage and monitor projects in timely manner
• Compile exhibitors manuals and communications to event attendees
• Handle purchasing process and update budget & invoice trackers accordingly
• Managing and maintaining floor plans, and exhibitor queries relating to them as required
• Implement logistics plan for catering, electrics, furniture, signage, venue decoration, temporary staff requirements and other required services
• Under the guidance of senior team members produce:
  • Onsite documentation including staff, temporary staff briefings and other related documentations
  • Various post show documentation related to health, safety and security, and sustainability
• On-site support and delivery of local & overseas events
• Administrative tasks

POSITION REQUIREMENTS: 

• Bachelor’s degree or above
• Minimum 5 years working experience in event industry 
• Proficiency in MS Office
• Willing to learn new digital tools & platforms
• High proficiency in speaking and writing English, Cantonese, and Mandarin

OTHER PREFERRED ATTRIBUTES:

• Strong communication and negotiation skills
• Solid problem-solving skills
• Capable to multitask in tight deadlines
• Detail-minded, organized, initiative and mature
• Willing to travel