Administrative Assistant I/II (AAI/II) in the School of Clinical Medicine (Ref.: 526871) (to commence as soon as possible, on a two- or three-year fixed-term basis, with the possibility of renewal subject to satisfactory performance and funding availability)

The School of Clinical Medicine at the LKS Faculty of Medicine (HKUMed) supports its departments and units in advancing teaching and learning, research and clinical service across a diverse range of clinical specialties.  We are actively seeking candidates who demonstrate strong administrative leadership skills, strategic thinking, and a proven ability to drive organisational success.  Candidates will have the opportunity to be considered for various positions within the School, departments and units, based on their interests and experience.  Take the next step in your professional journey today by joining our administrative team and embark on a rewarding path where your skills and enthusiasm can make a significant impact.

The Role

The appointee will assume a leadership role in supervising a team of junior executive and clerical staff, providing essential support to the administration of the School/ Department.  He/She will carry out advanced administrative tasks across various domains, including human resources, finance, teaching and learning, research, knowledge exchange and general office administration; take on new initiatives; and perform other duties as assigned by the supervisor.  Candidates with less experience or qualifications may be considered for appointment as Administrative Assistant II, with opportunities for growth and development.  Shortlisted candidates will be invited to attend an interview and/or written test.

Qualifications and Qualities

• A good university degree, preferably a Master’s degree;
• at least 10 years’ work experience in the higher education sector or a related field;
• An exceptional command of written and spoken English and Chinese;
• Exceptional interpersonal, organizational and problem-solving skills;
• Experience in drafting formal documents and dealing with sensitive and confidential issues;
• A strong sense of responsibility and strategic awareness;
• Excellent decision-making, organizational, time-management and problem-solving skills;
• Ability to work proficiently with significant independence and under pressure to meet tight deadlines; as well as an appropriate level of IT knowledge; and
• Ability to keep their subordinates motivated to deliver quality work under tight deadlines. 

What We Offer

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.  The appointment will come with a contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 15% of basic salary for AAI, or up to 10% of basic salary for AAII. 

 How to Apply

The University only accepts online application for the above post.  Applicants should apply online at the University's career site (https://jobs.hku.hk) and upload an up-to-date C.V.  Review of applications will start from June 19, 2024 and continue until July 17, 2024, or until the post is filled, whichever is earlier.