Application Deadline: 19 June 2024
Date of Issue: 6 June 2024

Vacancy Notification Circular No.  HKEC240618

Position  : Executive Assistant II (Medical Records Department)

Rank  : Executive Assistant II

Department / Hospital / Cluster :  Medical Records Department / Ruttonjee and Tang Shiu Kin Hospitals / Hong Kong East Cluster

Pay  : HK$19,188 - HK$23,323 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

1.     Provide administrative and clerical support to the day-to-day operations of the department.

2.     Assist in data collection, entry, analysis and preparation for various reports.

3.    Assist in the coordination and preparation of documents for department operation.

4.    Co-ordinate meetings, programs, activities and write minutes for meetings.

5.   To provide patient services including patient registration, appointment booking, operation listing, fees collection, enquiries and counter services.

6.     To handle the request for release of patient information, including medical report and data access requests etc.

7.     To handle death documentation and support for mortuary related issues.

8.     To maintain proper filing and record system.

9.     Medical records service with respect to record retrieval, assembling, loan, return and disposal

10.  Manage HA IT systems (including OTMS, IPAS, OPAS, HAMIS, CDARS, PDARTS, MORIS & MRTS).

11.  Handle enquiries, feedbacks and draft correspondences

12.  Communicating with both internal and external stakeholders such as wards and clients/patients.

13.  Required to work shift duties, and on duty during Sundays and public holidays

14.  Perform any other duties as assigned by supervisors.

Entry Requirements:

1.      University Graduates; OR

2.      Completed F.5/S.5 with :

i) Passes in 5 subjects in the HKCEE, including English Language (Syl B) and Chinese Language, or equivalent; OR

ii) 5 subjects in the HKDSE attaining the level specified below: 

- Level 2 in English Language and Chinese Language; and

- Level 2 in New Senior Secondary subjects/“Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects;

AND diploma in a specialized function.

Preferred Attributes / Exposure:

1.    Knowledge of other common office automation (e.g. E-mail, Internet/ Intranet etc.) and PC applications including MS Word, Excel, PowerPoint, and Chinese input method.

2.      Knowledge of other dialects (e.g. Mandarin) in the light of individual job requirement.

3.      Good interpersonal skills.

4.      Able to work independently and under pressure.

Remarks:

2.       Serving HA Staff who has completed F.5/S.5 or equivalent and have 2 years’ relevant experience within HA may also be considered.

Please submit on-line application on or before 19 June 2024.

For enquiries, please telephone 2595 6953.