Job Title:           Assistant Manager (Postgraduate Secretariat)
Department:      HKUST Fok Ying Tung Graduate School
Job ID:               9951

Job Posting Details

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office to oversee the entire administrative scope for postgraduate (PG) education.  It partners with academic units and other stakeholders to ensure consistent policy and quality control across all PG programs.  This includes coordinating student recruitment and admission, as well as providing comprehensive oversight on PG students’ qualifications, graduation, and other areas related to PG affairs.

The appointee will assist the Head (Postgraduate Secretariat) in performing a range of administrative duties in regard to the oversight and support of postgraduate education.  Major duties include:

• serving as a coordinator to liaise with various internal and external stakeholders on matters concerning taught postgraduate education; 
• providing secretarial support to committees including vetting proposals, preparing meeting papers, drafting committee minutes and following through the implementation of decisions made by the committees; 
• preparing postgraduate-related guidelines and manuals, and monitoring the implementation;
• assisting in the compilation of reports and statistics; and
• coaching and supervising junior staff.

Applicants should have a bachelor’s degree with at least 3 years of relevant work experience, preferably in local tertiary education institution(s).  The appointee should also possess good communication skills (in written and verbal English, Cantonese and Putonghua), strong IT and number skills with meticulous sense and sound judgement.  The candidate also is expected to be a good team player, well-organized with a strong sense of responsibility, and able to work independently in a dynamic working environment.

Candidates with less experience may be considered for appointment as Officer. 

Shortlisted candidates will be invited for an interview and a written test. (Duration: 2 years, renewable)

(Applicants who have responded to the previous advertisement placed on 16 Apr 2024 need not re-apply.)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided.  A gratuity will be payable upon successful completion of contract.

Application Procedure
In support of a green work environment, we accept applications submitted online only.  To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.hkust.edu.hk) and return it online to the Human Resources Office on or before Friday, 21 June 2024.  Applicants will receive an acknowledgement by email upon successful submission.  We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of 
inclusiveness, diversity, and respect.