Personal Secretary II (Administrative Services)
Hospital Authority
- Company Industries：Others
Job Information
- Post Date：2024-06-19
- Location：New Territories
- Employment Type：Full time
- Job Function：Administrative Assistants
Job Description
Job Description - Personal Secretary II (Administrative Services) (NTE2406046)
Application Deadline: 3 July 2024
Date of Issue: 19 June 2024
Vacancy Notification Circular No. NTE2406046
Position
:
Personal Secretary II (Administrative Services)
Rank
:
Personal Secretary II
Department / Cluster
:
Administrative Services Division, New Territories East Cluster
Pay
:
HK$17,922 to HK$36,570 (HGPS point 3 to 15) per month including Monthly Allowance
Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.
Key Responsibilities:
Provide secretarial and general support to General Manager (Administrative Services), NTEC and other senior staff or a department/section. The typical duties include:
- General administrative duties as assigned including relieving support to the pool of secretaries.
- Handle phone calls, enquiries and make referrals where appropriate.
- Schedule appointments and manage diary.
- Receive & dispatch and filling & tracking of documents.
- Arrange transportation.
- Word processing, typing and data processing.
- Provide reception service when necessary.
- Other related duties as assigned by supervisor.
Entry Requirements:
1.
(a)
Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), or equivalent.
OR
(b)
5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:
- Level 2 in English Language; and
- Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects; or equivalent.
2.
Typing speeds of (50 wpm) with good skills in word processing.
3.
Knowledge of common office automation (eg E-mail, Internet/Intranet) and PC applications (eg Excel, PowerPoint) & other secretarial skills (eg audio typing and shorthand).
4.
Good command of both spoken and written English & Chinese.
Preferable Attributes/Exposure:
- Excellent telephone manner and interpersonal/communication skills.
- Ability and initiative to prioritize tasks.
- Ability to communicate effectively with senior staff.
Remarks:
- Serving staff who do not meet the academic requirements but with 3 years’ experience within HAHO or HA hospitals/institutions in word processing or typing, and have:
(a) Grade E or above in English Language (Syllabus B) in the Hong Kong Certificate of Education Examination; or Level 2 or above in English Language in the Hong Kong Diploma of Secondary Education, or equivalent; OR
(b) Passed the Hong Kong Government In-service Personal Secretary II Qualifying Examination; OR
(c) Grade E or above in the written part of Government Standard English Examination (Higher) may also be considered.
Please submit application online on or before 3 July 2024. For enquiries, please telephone 3505 4479.
: New Territories East Cluster
: Clerical, Secretarial and Supporting
: Full Time
: 19/6/2024
Company Info
Contact
-
Please login
| Position | Company | Location | Update |
|---|