Job Description

• Provide all-round secretarial and administrative support to the executive 
• Support office administrative duties including office procurement and maintenance, incoming and outgoing couriers and mails, document filing, data entry, translation, etc.
• Assist in business activities when required.
• Coordinate and schedule meetings, prepare meeting agendas, and compile necessary materials. Take detailed meeting minutes, track action items, and follow up on outstanding tasks to ensure timely completion.
• Prepare and submit expense reports, reconcile receipts, and track expenses. Monitor budget allocations and assist in financial management tasks as required.
• Liaise and coordinate with external and internal parties for operational related matters.
• Overseas business travel with the executive and arrange domestic and international travel for the executive, including flights, accommodations, transportation, translation. 
• Manage offshore companies regulatory filing. 
• Handle ad-hoc duties as assigned.

Qualifications and Skills

• Proven experience as an executive assistant or in a similar administrative role.
• Exceptional organizational and multitasking abilities, with a keen eye for detail.
• Strong written and verbal communication skills in Mandarin, with the ability to interact professionally with stakeholders at all levels.
• Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to prioritise tasks, work independently, and meet deadlines in a fast-paced environment.
• Discretion and ability to handle confidential information with professionalism and integrity.
• Strong problem-solving skills and the ability to adapt to changing priorities.
• A proactive mindset, anticipating the executive's needs and taking initiative to provide support.

Requirements

• Bachelor’s degree in any disciplines.
• Good command of written and spoken English, Cantonese and Mandarin. 
• Good communication & interpersonal skills and a team player, multi-tasking, self-motivated, independent and detail-oriented.
• Strong computer skills in MS Excel, Word, Powerpoint and Outlook. 
• Immediate availability is preferable. 

Please include your salary expectations in your CV.