Our client is a leading insurance company, they are currently looking for a Administrative Assistant to support the team.

  Responsible:

• Manage Hong Kong based ALT and SMT’s calendars and coordinate all internal and external scheduling requests including logistics, meeting room/meal venue booking, etc.
• Manage Global Head of Audit and Advisory Services and other non-Asia ALT members’ meeting and travelling schedules while they are on Asia business trips.
• Organize various internal and external meetings including departmental, regional, global, and country-level meetings in an efficient, professional manner within tight timeframes and minimum guidelines given and act as a liaison for key internal stakeholders.
• Manage all travel related administration, including, but not limited to all travel related requests, prepare travel itineraries; reconcile travel expense reports and submit in a timely fashion.
• Prepare expense reports for ALT and SMT.
• Perform final formatting and proof reading and issuance of the final audit and advisory reports.
• Assist in preparing committees/board materials and presentation deck.
• Assist in collecting data for KPI reporting.
• Assist in KPI and budget monitoring.
• Organize team events and activities independently.
• Provide support to the team e.g. staff on-boarding/off-boarding arrangements and other I.T. / O.S related tasks.
• Partner with other administrative staff to coordinate and prepare for meetings.
• Handle confidential information and interacts with all levels of management, other departments, internal and external customers using tact and diplomacy in all dealings.
• Perform miscellaneous and adhoc tasks tangentially connected to work (e.g. visa administration) with strong sense of responsibility and ownership.
• Facilitate interdepartmental communication and manage special projects, as necessary.

Requirements:

• Degree holder with a minimum of 8 – 10 years of experience in Financial Services industry, preferably a sizeable, multinational, and/or global company with senior stakeholder engagement experiences.
• Preference for those who have strong track record supporting C-suites executives.
• Mature and well organized with excellent sense of work prioritization.
• Ability to work under pressure and meet tight deadlines, as well as to be global minded and culturally sensitive to work with counterparts in other regional and global offices.
• Tech-savvy and agile with knowledge and experience dealing with a variety of different systems such as Concur, WorkDay.
• Prefer familiarity and experience using Microsoft Office (i.e.) Word, Excel, PowerPoint, Power BI.
• Fluency in both written and spoken English and Chinese (Cantonese and Mandarin).

Interested parties please send us your detailed resume with expected salary by clicking the link "APPLY NOW".