DEPARTMENT OF CHINESE HISTORY AND CULTURE

Assistant Executive Officer / Executive Assistant (Ref. 240627017-IE)

Duties 

The appointee will be required to: 

(a) provide secretarial support to the Head of the Department;

(b) handle information flow, coordinate and compile reports/statistics, manage and maintain an effective record and filing system;

(c) handle sensitive and confidential matters in a professional manner;

(d) handle travel and reimbursement matters independently;

(e) provide administrative support to academic programmes/research matters;

(f) liaise effectively with University’s internal and external stakeholders and handle enquiries;

(g) assist the executive officer(s) in the daily operation of the Department’s general office; and

(h) perform any other duties as assigned by the Head of Department or his/her delegates.

Qualifications

Applicants for the Assistant Executive Officer post should have a recognised degree or an equivalent qualification plus not less than three years of relevant working experience.

Applicants for the Executive Assistant post should have a recognised degree and some relevant working experience.

Applicants should:

(a) have a good command of written and spoken English and Chinese, with fluency in Putonghua;

(b) have good computer skills;

(c) have good communication, interpersonal, liaison and organizational skills;

(d) have a positive working attitude; and

(e) be a good team player.

Preference will be given to those with working experience in tertiary institutions or similar organizations.

Shortlisted candidates may be invited to sit for a written test.

Conditions of Service 

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.   

Application 

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 3 July 2024 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.