Position:

Executive Assistant II

Rank:

Executive Assistant II

Cluster / Hospital / Department:

Hong Kong West Cluster / Queen Mary Hospital / Procurement and Materials Management Section

Salary:

HK$19,188 – HK$23,323 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities: 

1.

To provide clerical support to supervisors in carrying out day-to-day procurement and materials management activities.

2.

To assist in procurement functions including product sourcing, market enquiry, purchase requisition and purchase order processing.

3.

To assist in preparation of tender / quotation documents and handle routine correspondence for purchase of various commodities, including but not limited to medical consumables and medical equipment .

4.

To review and analyze procurement and consumption history for formulation of procurement plan and creation of bulk contracts.

5.

To maintain record filing and keeping.

6.

To carry out other duties as assigned by supervisor(s).

Entry Requirements:

1.

University Graduates; OR

2.

Has obtained a diploma in a specialized function and has completed F.5/ S.5 with:

(a)

5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language, or equivalent; OR

(b)

5 subjects in HKDSE attaining the level specified below:

• Level 2 in English Language and Chinese Language, and

• Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects, or equivalent.

Preferable Attributes / Exposure:

1.

Self-motivated, strong analytical mind and good interpersonal skill.

2.

Able to work independently and under pressure.

3.

Hands-on experience in common office automation (e.g. E-mail, Internet/Intranet etc) and PC applications (e.g. MS Office etc.)