Job Title:         Assistant Manager (Postgraduate Outreach and Admissions)
Department:    HKUST Fok Ying Tung Graduate School
Job ID:             9999

Job Posting Details

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office to oversee the entire administrative scope for postgraduate (PG) education.  It partners with academic units and other stakeholders to ensure consistent policy and quality control over all PG programs. This includes coordinating student recruitment and admissions, as well as providing all-round oversight on PG students’ qualifications, graduation, and any other areas related to PG affairs.

Reporting to the Head of Postgraduate Outreach and Admissions, the appointee should be of high calibre and self-motivated, and will perform a wide range of administrative duties in regard to the effective operation of student recruitment and admissions matters, including but not limited to:  

• handling student admissions and special schemes; 
• preparing guidelines, manuals and schedules in compliance with academic requirements, policies and regulations; 
• coordinating the development and enhancement of information systems to support admissions operations; 
• organizing student recruitment and enrichment activities; 
• developing and composing marketing materials; 
• conducting data analysis to inform outreach decisions; 
• providing secretarial support to committees; and
• communicating with stakeholders and handling inquiries. 

Applicants should have a recognized bachelor’s degree with at least 3 years of relevant work experience.  The ideal candidate should be a solution-driven and proactive person who can produce quality work under pressure and tight timelines and demonstrated the ability to work with stakeholders at different levels and with different backgrounds. Excellent communication skill (written and verbal, in English, Chinese and Putonghua) to articulate ideas and thoughts clearly in a logical and organized manner is essential. The ideal candidate should have good computer literacy; a strong sense of responsibility; and the ability to perform multi-tasks and work independently as well as in a team. Experience in marketing, social media and project/event management would be an advantage. (Duration: 2 years, renewable)

Shortlisted candidates would be invited for an interview and a written test. 

(Applicants who have responded to the previous advertisement placed on 29 May 2024 would continue to be considered and need not re-apply.)

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Application Procedure
In support of a green work environment, we accept applications submitted online only.  To apply, please complete an online application form through the HKUST Careers website (https://hkustcareers.ust.hk) and return it online to the Human Resources Office on or before Friday, 12 July 2024.  Applicants will receive an acknowledgement by email upon successful submission.  We thank applicants for their interest, but advise that only shortlisted candidates will be notified of the result of the application.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of 
inclusiveness, diversity, and respect.