Graduate School
Executive Officer II (carrying the job title of ‘Assistant Manager’) (Ref. 240001P9) (Closing date: July 9, 2024)

Reporting to the Administrative Head and Assistant Registrars of the Graduate School, the appointee will work closely with academic units and other stakeholders to ensure consistent policy and quality control over postgraduate (PG) programmes. 

The appointee will provide administrative and logistic support in various work areas, including but not limited to the following duties (a) handling admission application processing, student registration and admission system maintenance and enhancements; (b) monitoring and assuring adherence to the academic requirements, policies, and regulations in collaboration with academic units; (c) managing student records and handling various academic matters; (d) co-ordinating course planning and class scheduling; (e) preparing statistical reports; (f) providing support to committees; and (g) assisting in special projects and other duties as assigned. 

Applicants should have/be (i) a Bachelor’s degree; (ii) fulfilled the English language requirements as set out on the website: http://www.hro.cuhk.edu.hk/en-gb/languageforeo; (iii) at least 3 years’ post-qualification executive experience, preferably with a track record of programme administration and committee support in tertiary education institutions; (iv) an excellent command of both English and Chinese (including Putonghua); (v) strong analytical and IT skills; (vi) good communication and organisational skills; (vii) a strong sense of responsibility and self-motivation; (viii) the ability to manage multi-projects independently; (ix) a solution-focused person with a logical mindset who can work under pressure and tight timelines; and (x) a good team player with good interpersonal skills and a strong sense of responsibility. Shortlisted candidates will be invited to sit for a written test. 

Applicants must submit copies of certificates showing that they have fulfilled the language requirements and academic qualifications stated above, otherwise their applications will NOT be considered. 

Appointment will initially be made on a 2-year contract with contract-end gratuity, renewable subject to good performance and mutual agreement. 
[Those who have responded to the previous advertisement for the same post (Ref. 240000ZQ) need not re-apply.]