Application Deadline: 16 July 2024

  Date of Issue: 3 July 2024

Vacancy Notification Circular No.  HKEC240708

Rank:                                                    Clerk II  

Department / Hospital / Cluster:        Procurement and Materials Management Department / Tung Wah Eastern Hospital / Hong Kong East Cluster

 Pay :                                                    HK$26,173 to HK$36,570 (HGPS Point 9 to 15) per month including Monthly Allowance

Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

Working at Tung Wah Eastern Hospital, the incumbent will perform the following duties according to the HA Procurement and Materials Management Manual and department instructions:
1.   Being the in-charge of Supplies Section at TWEH to oversee all the duties in the Section and to supervise subordinates to complete tasks and assignments timely and satisfactorily.
2.   Coordinate the distribution of PPE and housekeeping items to user departments.
3.   Conduct stocktaking and overseeing the auto-refill system on medical consumables.
4.   Monitor the renewal of license for equipment.
5.   Monitor the petty cash expenses.
6.   Act as the storekeeper of the corporate Product Tracing & Tracking System.
7.   Act as the hospital focal point for handling issues in relation to procurement and supplies matters under Supplies Section.
8.   Coordinate the donation projects and assist in the fund bidding process.
9.   Overseeing condemnation and disposal of hospital assets.
10.  Overseeing annual stock-taking on hospital assets.
11.  Overseeing purchase orders, goods delivery arrangement and goods receipt in the Enterprise Resource Planning System.
12.  Overseeing daily operation of Supplies Section.
13.  Supervise junior clerical staff.
14.  Perform any other duties as assigned by supervisors.

Entry Requirements:

1.     (a)   Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), Chinese Language and Mathematics, or equivalent.

       OR

       (b)    5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:

l   Level 2 in English Language, Chinese Language and Mathematics;

and

l   Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects/ Grade E in Other Language subjects;

                 or equivalent.

2.   3 years’ clerical experience with good knowledge of the functions and operations in one or more of the following areas:

(a)   supplies and stores

(b)   filing and records keeping

(c)   data input and analyses

(d)   general administration

(e)   human resources

(f)   finance, accounting and statistics

(g)   telephone operation, client communication and reception service

Preferred Attributes / Exposure:

1.   Clerical experience with good knowledge of the functions and operations in one or more of the following areas:
      (a)   Procurement and materials management.
      (b)   Preparation of management reports
2.   Hands-on experience and good knowledge in application of the HA’s Enterprise Resource Planning System and Materials Catalogue System.
3.   Proficiency in PC applications such as MS Word and MS Excel.
4.   Self-motivated, responsible, able to work independently and under pressure.
5.   Good interpersonal / communication skills.

Remarks:

2.   Serving Staff who have completed F.5/S.5 or equivalent and have 3 years’ clerical experience within HA may also be considered.

Please submit application online on or before 16 July 2024.

For enquiries, please telephone 2595 5850.