CAMPUS DEVELOPMENT OFFICE

Assistant Officer (Ref. 240704001)

Duties

The appointee will be required to:

(a) manage and coordinate clerical and administrative tasks relating to contracts administration, financial planning, funding applications and cost control in the Office;

(b) support project teams and coordinate clerical and administrative procedures;

(c) work closely with a diverse team to coordinate administrative support on the preparation of tender documents and all relevant documents;

(d) support on daily operations, including but not limited to processing payments and maintaining up-to-date files and records of project documentation;

(e) supervise as well as to provide support on the preparation of incoming and outgoing correspondence;

(f) manage the data entry system, the Office’s database and filing system;

(g) coordinate the compiling and preparation of various reports and documents; and

(h) perform any other duties as assigned by the Director of the Office or his delegates.

Qualifications 

Applicants should:

(a) have a recognised degree; or have a recognised certificate or diploma in accounting/ construction-related field plus not less than 3 years of relevant work experience, preferably in construction-related services, educational institutions or public sector; 

(b) have a good command of both written and spoken English and Chinese;

be proficient in computer applications including MS Word, Excel and Chinese word processing, knowledge on Oracle will be an advantage; and

(d) have good communication and interpersonal skills, a keen attention to detail and the ability to effectively multitask.

Shortlisted candidates will be invited to sit for a written test.

Applicants who have responded to the previous advertisement need not re-apply.

Conditions of Service 

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement. 

Application 

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 11 July 2024 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.