Responsibilities

• Provide administrative assistance and secretarial support to the Head of Financial Crime & Security Services and the department
• Perform secretarial duties such as scheduling of appointments, telephone and visitor screening, travel arrangements, coordination of meetings, preparation of external/internal correspondences, preparation of presentation materials, maintenance/filing of documents etc.
• Provide general administrative support to the department and logistic support for departmental meetings/ events
• Compile and maintain various administrative and finance reports and perform related activities (e.g. expense claim) accurately and timely
• Develop and implement internal operational procedures on administrative activities
• Provide logistic and administrative support for staff onboarding and offboarding
• Handle procurement of office general and stationery supplies
• Handle ad-hoc assignments as per request

Requirements

• Minimum 5 years’ relevant experience in secretarial and administrative activities, preferably in financial services industry
• Strong planning. organisation and numeracy skills, attention to details and ability to multitask
• Good command of spoken and written English and Chinese (including Putonghua)
• Good PC skills including MS Word, Excel and Powerpoint
• Ability to work in a fast-paced digitalized environment
• Team player and proactive in supporting the team
• Self-motivated with a ‘can-do’ attitude