CAMPUS DEVELOPMENT OFFICE

Administrative Assistant (Ref. 240702009-IE)

Duties

The appointee will be required to:

(a) provide clerical and administrative support for daily operations on matters relating to contracts management and cost assurance, including but not limited to filing, compiling correspondence to consultants and contractors as well as processing payments;

(b) perform data entry as well as maintain and update the digital and physical files / records related to contracts management and cost assurance;

(c) handle telephone and counter enquiries;

(d) assist in compiling of reports and tendering documents; and

(e) perform any other duties as assigned by the Director of the Office or his delegates.

Qualifications 

Applicants should have:

(a) five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics or an equivalent qualification;

(b) a good command of both written and spoken English and Chinese;

(c) proficiency in computer applications including MS Word, Excel and Chinese word processing;

(d) good communication, interpersonal and organisational skills as well as a keen attention to details; and

(e) some clerical work experience, preferably in construction-related services, educational institutions or public sector.

Conditions of Service 

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement. 

Application 

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  Consideration of applications will commence on 16 July 2024 until the position is filled.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.